Special Projects & Administrative Program Coordinator

Job Summary
The Special Projects Administrative Program Coordinator is responsible for coordinating all courses for 1st and 2nd year medical students. This position is responsible for administering and implementing the day-to-day operations of the curriculum by coordinating all educational and administrative activities related to the implementation of Phase 1 courses under the direction of the course and curriculum directors.
Essential Functions

• Providing administrative support, management, and oversight of student affairs and admissions programs and processes.
• Handling purchasing card reconciliation for the Director of Student Affairs and Admissions and student club purchases.
• Managing the university contract process and payments for student clubs and events.
• Tracking expenses for the Office of Student Affairs and Career Advising and the Student Government Association (SGA).
• Processing reimbursements for SGA and the Student Affairs Emergency Fund.
• Supervising class treasurers and providing training to assist student organizations with orders.
• Assisting in managing student organization budgets.
• Organizing student programs, events, and activities, including room scheduling and ordering supplies.
• Supporting the management and creation of TouchNet stores for events and assisting with the payment process.
• Assisting with milestone events such as Orientation, the White Coat Ceremony, the Golden Apple Ceremony, and Commencement.
• Supporting admissions processes, including hosting interview days and screening applications.
• Maintaining confidentiality of workplace information.
• Enhancing and advancing student affairs and admissions processes to support medical student success.
• Ensuring financial and administrative processes are efficiently managed.
• Contributing to the success of student organizations and events.
• Supporting milestone events that are crucial to the student experience.
• Assisting in the admissions process to select qualified medical students.

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Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.
Review of applicants will begin once a suitable candidate pool is identified.
Qualifications
Required Qualifications

• Minimum of Bachelor's Degree or Equivalent
• Minimum of two years of experience, preferably in higher education.
• Demonstrated skills and expertise in standard computer applications including word processing, database and spreadsheet management, on-line calendar management, email systems and website management.
• Proficient knowledge and experience with Windows products; Proficient in MS-Word, MS-PowerPoint, MS Excel, and MS-Access required

Preferred Qualifications

• Ability to work collaboratively and effectively with Deans, Directors and Faculty educators to develop and provide oversight for programs that optimize student success.
• Ability to lead staff(?) and students to complete projects while always cognizant of the goals to best achieve the Office's overall mission goals.
• Excellent interpersonal skills such that they can work collaboratively, effectively and professionally with a broad range of constituents including College of Medicine faculty, staff, students, tutors and external clients.
• Excellent organizational skills
• Ability to interact with discretion and maintain confidentiality of student information.
• Demonstrated flexibility in organization of workflow and adaptability to changing tasks.
• Detail-oriented with ability to multi-task and problem solve in a fast-paced environment.
• Ability to prioritize tasks and delegate effectively.
• Excellent oral and written communication skills
• High energy level and ability to work independently and with autonomy.
• A self-starter who takes the initiative and is interested and willing to learn new skills, programs and technology as needed.

Overview
Drexel University is an Equal Opportunity/Affirmative Action employer that welcomes individuals from diverse and neurodiverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic. Please visit our Policies page to view all University policies related to Human Resources and News and Announcements for workplace postings.
Background investigations are required for all new hires as a condition of employment, after the job offer is made.