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Form of workJob Description
Job Title: Shipping & Receiving Specialist
Hours: 8:00 am - 5:00 pm, Monday - Friday
Job Responsibilities:
Shipping Documentation:
- Prepare required shipping documents for outgoing goods, ensuring compliance with export and destination import requirements.
- Schedule and coordinate both domestic and international freight forwarder transactions as required.
- Maintain shipping records and provide tracking or shipping history information to customers on request.
- Use supplier-supplied and internet-based shipping software to transact orders.
- Label outgoing material with appropriate documents as required.
Customer Order Coordination:
- Review open customer orders, coordinate completion with manufacturing to meet customer shipping schedules, and satisfy requested ship dates.
- Ensure proper revenue recognition by completing the final transaction and generating customer invoicing upon final dispatch.
- Audit waiting-to-ship reports daily to ensure all invoicing is completed.
Freight Management:
- Select the most appropriate freight forwarders and carriers to achieve company targets in quality, delivery, and cost.
- Coordinate the shipping of freight by contacting appropriate freight carriers.
- Shop rates for prepaid shipments to ensure the best possible freight rates are being utilized.
Export/Import Compliance:
- Resolve any issues related to the final customs clearance associated with the export and/or import of Qualitrol materials.
- Maintain knowledge of current international import/export regulatory requirements.
- Update applicable standard operating procedures as necessary and formally document new or changed procedures.
- Identify individuals requiring training and execute training if needed.
Data Management:
- Enter data into an automated inventory control system using a computer.
- Distribute shipment documents by fax, email, courier, and file documents related to export shipments or other shipments requiring additional documentation.
- Store and archive shipment documents and provide as required.
Inventory Control:
- Conduct a physical inventory of parts and maintain storage areas in a neat and orderly fashion.
- Maintain work area in accordance with 5S standards.
Backup Responsibilities:
- Assist on a backup basis in Shipping and Receiving areas, completing daily standard work, including loading/unloading trucks, receiving, counting, delivering and/or stocking material, picking up packaged items from cell locations, and processing for shipment.
Leadership:
- Act as Shipping and Receiving group leader in the absence of the Shipping Coordinator and/or Shipping and Receiving Supervisor.
Qualifications:
- HSD/GED required; bachelor's degree preferred.
- 2-5 years relevant experience (clerical, data entry, customer service, similar functions) and at least 1 year of shipping experience.
- Solid knowledge and understanding of US Export Administration Regulations is a plus.
- Working knowledge of export document preparation is a plus.
- Working knowledge of carrier-supplied and internet-based shipping software – UPS Worldship, DHL & FedEx Internet Shipping is a must.
- Oracle experience is a plus.
- Proficient English reading and writing skills; ability to read and comprehend MSDS sheets and standard work instructions.
- Ability to work within established procedures with a moderate degree of supervision.
- Ability to prioritize work, self-starter, organized, detail-oriented.
- Ability to work well under pressure; good communication and interpersonal skills.
- Delivers quality work consistently.
- Recognize and solve problems; evaluate and select solutions from established options.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
