Address
Form of workSalary: $24.83 - $34.14 Hourly
Location : Redmond, WA
Job Type: Supplemental, Variable
Job Number: 2400054
Department: Human Resources
Division: HUMAN RESOURCES
Opening Date: 03/22/2024
Closing Date: 4/3/2024 11:59 PM Pacific
JOIN REDMOND!
The City of Redmond is a thriving, culturally diverse community and home to over 78,000 residents with an annual population growth rate of over six (6) percent. Redmond is the hub to an array of commerce and industry ranging from technology, aerospace and gaming to biomedical and innovation start-ups.
Human Resources is looking to add to add a Recruiting Coordinator (Administrative Assistant) to the team! This is an exciting opportunity for someone interested in beginning a career in Recruitment or Human Resources, part-time college students, or even a semi-retired professional looking for a little extra work.
No experience in human resources is required. This is a great position for anyone with training or experience with project management, time management, scheduling, record-keeping, customer service, or event coordination, in any field, industry as a paid employee or unpaid volunteer. This position offers flexible scheduling options for people juggling other commitments such as another part-time job, childcare, or school.
Hours and Duration: This is an hourly, part time variable position with no benefits. Hours will be an average of 20 hours per week. You may occasionally be asked to work additional hours with advanced notice. Schedule will be some variation within Monday through Friday between the hours of 8:00am and 5:00pm. This position is limited to 1,040 hours per calendar year, with a current anticipated duration through December 31, 2024. Potential to extend into the 2025 year will be re-evaluated in Quarter 4. Position will start as soon as possible.
Location: This position will report in person to Redmond City Hall and may adjust to a hybrid schedule with the option of up to two days telecommuting.
ROLE & RESPONSIBILITIES
About You:
You have a "How Can I Help" attitude. Whether it's helping our HR Team be successful with serving the needs of 700 plus employees or being the person who makes sure our new hires start their journey with us on a great foot forward, you are naturally friendly, responsive, and timely in all of your communication and engagement with others.
You are very well organized and love to keep track of all the details, deadlines, and paperwork. In fact, you've been told many times that your organizational skills are your superpower!
You also have an ability to look forward and forecast upcoming needs from the people around you or employees, sometimes proactively seeing the needs of the team sometimes before they know to ask you for help.
About the Job:
Under the direction of the Talent Consultant, this position will perform the following Recruitment support functions:
The above bullets reflect the core position responsibilities; duties can expand into other areas of the Administrative Assistant classification description.
QUALIFICATIONS
Minimum Qualifications:
Any combination equivalent to high school diploma and two (2) years of progressively responsible administrative experience.
Candidates with at least (5) years of administration assistance experience plus (2) years of college course work may qualify for a higher classification and a salary increase of up to $2/hour over published range.
Selection Process:
It is highly encouraged to apply as soon as possible. We will begin reviewing applications and scheduling screening calls. Once a pool of qualified candidates is identified, this position may be closed prior to the published closing date.
Ideally, we will be interviewing and making a final decision by early April. Please include a resume with your application. Please be sure to list or upload copies of all relevant training and certifications on your application.
Top candidates will be contacted to participate in the next phase of selection, which may include virtual screening and/or an interview. Candidates who are selected to interview will be required to complete a Background Authorization form to have a thorough background investigation conducted.
BENEFITS
The City provides paid sick leave accruing at the rate of one hour of sick leave for every 40 hours worked as a supplemental employee.
Flexible/hybrid work environment.
This is a supplemental, non-benefited position.
This position participates in the Department of Retirement Systems (DRS/PERS).
This is a non-benefited position.
01
Please select your highest level of education.
02
By time of hire, will you have a valid Washington State Driver's License?
03
Please indicate the number of years of experience you have in Administrative Support.
04
Please briefly describe your experience in Administrative Support or Recruitment support experience.
05
Please indicate your experience and skill level with Microsoft Suite:
06
The HR team utilizes the following software: NEOGOV (ATS), MS Teams, MS Outlook, Sharepoint, D365. please expand on which of these systems you are familiar with and experience level (beginner, intermediate, expert):
07
Please briefly describe why you are the right fit for this role.
08
How many hours per week are you willing and able to work?
09
Please describe your ideal schedule for this role to include specific days and times that work best for you. If you do not have any preference or activities that need to be coordinated around, please respond with N/A
Required Question
Location : Redmond, WA
Job Type: Supplemental, Variable
Job Number: 2400054
Department: Human Resources
Division: HUMAN RESOURCES
Opening Date: 03/22/2024
Closing Date: 4/3/2024 11:59 PM Pacific
JOIN REDMOND!
The City of Redmond is a thriving, culturally diverse community and home to over 78,000 residents with an annual population growth rate of over six (6) percent. Redmond is the hub to an array of commerce and industry ranging from technology, aerospace and gaming to biomedical and innovation start-ups.
Human Resources is looking to add to add a Recruiting Coordinator (Administrative Assistant) to the team! This is an exciting opportunity for someone interested in beginning a career in Recruitment or Human Resources, part-time college students, or even a semi-retired professional looking for a little extra work.
No experience in human resources is required. This is a great position for anyone with training or experience with project management, time management, scheduling, record-keeping, customer service, or event coordination, in any field, industry as a paid employee or unpaid volunteer. This position offers flexible scheduling options for people juggling other commitments such as another part-time job, childcare, or school.
Hours and Duration: This is an hourly, part time variable position with no benefits. Hours will be an average of 20 hours per week. You may occasionally be asked to work additional hours with advanced notice. Schedule will be some variation within Monday through Friday between the hours of 8:00am and 5:00pm. This position is limited to 1,040 hours per calendar year, with a current anticipated duration through December 31, 2024. Potential to extend into the 2025 year will be re-evaluated in Quarter 4. Position will start as soon as possible.
Location: This position will report in person to Redmond City Hall and may adjust to a hybrid schedule with the option of up to two days telecommuting.
ROLE & RESPONSIBILITIES
About You:
You have a "How Can I Help" attitude. Whether it's helping our HR Team be successful with serving the needs of 700 plus employees or being the person who makes sure our new hires start their journey with us on a great foot forward, you are naturally friendly, responsive, and timely in all of your communication and engagement with others.
You are very well organized and love to keep track of all the details, deadlines, and paperwork. In fact, you've been told many times that your organizational skills are your superpower!
You also have an ability to look forward and forecast upcoming needs from the people around you or employees, sometimes proactively seeing the needs of the team sometimes before they know to ask you for help.
About the Job:
Under the direction of the Talent Consultant, this position will perform the following Recruitment support functions:
- Maintain the recruitment and onboarding calendar, with a heavy focus on scheduling interviews for various interview panels.
- Prepare interview packet materials for hiring managers and maintain recruitment consensus documents.
- Maintain the Application Tracking System (ATS-NEOGOV) by performing data entry, high volume scheduling, candidate communication, and other tasks as assigned.
- Perform onboarding and offboarding activities to ensure a smooth hiring experience.
- Serve as a customer service representative for Human Resources Department, including responding to phone calls, email questions, and greeting visitors when working in the office.
- Provide information to citizens, job applicants, and employees.
- Use of Sharepoint for electronic filing and records organization.
- Assist with special projects as assigned and perform other duties as assigned.
The above bullets reflect the core position responsibilities; duties can expand into other areas of the Administrative Assistant classification description.
QUALIFICATIONS
Minimum Qualifications:
Any combination equivalent to high school diploma and two (2) years of progressively responsible administrative experience.
Candidates with at least (5) years of administration assistance experience plus (2) years of college course work may qualify for a higher classification and a salary increase of up to $2/hour over published range.
Selection Process:
It is highly encouraged to apply as soon as possible. We will begin reviewing applications and scheduling screening calls. Once a pool of qualified candidates is identified, this position may be closed prior to the published closing date.
Ideally, we will be interviewing and making a final decision by early April. Please include a resume with your application. Please be sure to list or upload copies of all relevant training and certifications on your application.
Top candidates will be contacted to participate in the next phase of selection, which may include virtual screening and/or an interview. Candidates who are selected to interview will be required to complete a Background Authorization form to have a thorough background investigation conducted.
BENEFITS
The City provides paid sick leave accruing at the rate of one hour of sick leave for every 40 hours worked as a supplemental employee.
Flexible/hybrid work environment.
This is a supplemental, non-benefited position.
This position participates in the Department of Retirement Systems (DRS/PERS).
This is a non-benefited position.
01
Please select your highest level of education.
- High School or GED
- Associate degree
- Bachelor's degree
- Master's degree or higher
- None
02
By time of hire, will you have a valid Washington State Driver's License?
- Yes
- No
03
Please indicate the number of years of experience you have in Administrative Support.
- None
- Less than 12 months
- 12 months to 23 months
- 2 years to 3 years
- 3 years to 5 years
- More than 5 years
04
Please briefly describe your experience in Administrative Support or Recruitment support experience.
05
Please indicate your experience and skill level with Microsoft Suite:
- No experience
- Beginner
- Intermediate
- Expert
06
The HR team utilizes the following software: NEOGOV (ATS), MS Teams, MS Outlook, Sharepoint, D365. please expand on which of these systems you are familiar with and experience level (beginner, intermediate, expert):
07
Please briefly describe why you are the right fit for this role.
08
How many hours per week are you willing and able to work?
- 20
- 30
- 40
09
Please describe your ideal schedule for this role to include specific days and times that work best for you. If you do not have any preference or activities that need to be coordinated around, please respond with N/A
Required Question
