Hr Recruiting Coordinator

Summary of Position:

The HR Recruiting Coordinator is responsible for handling HR and recruiting administrative duties. Responsibilities range from assisting in the onboarding process and assisting recruiting with candidate communication. The HR Recruiting Coordinator provides coordination support to different department teams, hiring managers, and candidates to ensure a successful hiring and onboarding experience.

Essential Functions:

• Responsible for creation and distribution for new hire onboarding paperwork via ADP
• Coordinates and schedules new hire orientation
• Initiates employee background checks & handles adverse actions process
• Answer general HR questions
• Performs employment verification
• Reconciles HR receipts and submits monthly expense report
• Assists with company event planning and facilitation
• Maintain onboarding status report
• Completes Form I-9 & E-verify
• Send new hire report updates
• Send weekly new hire IT equipment report
• Provides backup support to HR and recruiting departments
• Handles new employee coordination and preparation for paperwork and orientation
• Complete new hire checklist
• Enters new employee information into HRIS
• Manages the distribution and collection of office mail
• Ensure an excellent candidate experience through prompt follow up and communication with candidates throughout the onboarding process
• Enter and track candidate information in the database and ensure appropriate parties have access to necessary information
• Manage multiple tasks and action items (documentation, follow up and preparation) and ensure appropriate and timely action on deliverables
• Demonstrate excellent judgment, discretion, and sensitivity when dealing with high profile candidates and confidential information
• Maintain a high degree of professionalism in dealing with senior professionals inside and outside the company
• Make smart and timely decisions; understand when to take ownership of a decision and when to ask for help
• React with appropriate levels of urgency to situations and events that require quick response or turnaround
• Become a subject matter expert on the department database. Ensure data integrity and generate weekly reports
• Train and learn legal aspects of HR law
• Interface with all levels of recruiters, senior leaders, and hiring managers to facilitate and ensure that all interview processes run smoothly and efficiently

Competencies:

• Ensures Accountability
• Tech Savvy
• Communicates Effectively
• Values Differences
• Customer Focus
• Resourcefulness
• Drives Results
• Plans and Prioritizes
• Decision Quality
• Self-Development

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee in this position frequently communicates with other co-workers/clients who have inquiries about the various projects and other needs. Must be able to exchange accurate information in these situations. The employee must be able to remain in a stationary position 75% of the time. The employee in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operate a computer and office machinery such as a calculator, keyboard, copy machine, and printer. Frequently moves boxes with equipment weighing up to 25lbs across the building and/or to other offsite buildings for various project needs.

Required Education and Experience:

• High School Diploma Required
• 3-5 years of experience

Qualifications:

• 3+ year of Administrative or Coordinator experience within HR and Recruiting
• 3+ year of intermediate to advanced Excel & Reporting experience
• Exceptional verbal and written communications skills and the ability to switch gears at a moment's notice
• Have impeccable attention to detail
• Type +50 WPM
• The ability to multitask, prioritize and complete a high volume of tasks and projects with little to no guidance
• Tech-savvy: Microsoft Office with strong experience using Outlook; PC and internet knowledge; prior experience with ADP desired
• Outstanding service orientation; a sense of urgency; high-level of personal integrity, accountability, and follow-through
• Ability to flourish in a fast-paced, high-pressure environment and switch gears at a moment’s notice