Recruiting Coordinator

Company Summary
MGE is a utility infrastructure contractor serving investor-owned and public utilities throughout California from its headquarters in Paso Robles and satellite offices throughout the state.  Our mission is to be the leading provider of innovative construction solutions for our clients, providing the best value in support of their growing utility and infrastructure requirements. 
 
Job Summary
The Recruiting Coordinator will primarily be responsible for conducting phone screens, filing related documentation, and coordinating the administrative tasks related to the interviewing, pre-vetting, and communication leading up to new hire orientation. This position will be key in creating a positive candidate experience and help identify, attract, and retain top talent. The Recruiting Coordinator will also support the day-to-day functions of the HR department.
Duties and Responsibilities

• Schedule and conduct phone screens for all open positions.
• Assist with reviewing entry level applications and send recommendations to HR Advisor/hiring manager.
• File all interview notes from HR phone screens and interview notes from hiring managers.
• Schedule in-person/virtual interviews on behalf of hiring managers.
• Once a job offer is extended by the HR Advisor and accepted, initiate pre-employment background check and drug test.
• Upon the completion of pre-hire checks, coordinate and communicate all follow up tasks with new hire prior to their orientation date; if traveling book hotel stay and provide mileage reimbursement form, send new hire paperwork, and send calendar invite to internal teams confirming their start date.
• File chain of custody forms and results for pre-employment, post-accident, and random drug tests notifying HR Manager and HR Advisor of positive results.
• Track and remind managers of employee 90-day and annual evaluations.
• Complete entire employee onboarding process for all Non-Union new hires: collect required documents, create employee files, ensure all necessary paperwork is completed, and data has been entered into applicable systems.  Assist with union onboarding as needed.
• Maintain I-9 files, including filing and audits.
• Complete Department of Transportation verification of employment for all DOT-regulated employees.
• Organize departmental meetings by preparing agendas.
• Support the Human Resources team across HR functions and processes.

Qualifications and Skills/Abilities

• Proficient in Microsoft Office Suites (Outlook, Word, Excel)
• Basic understanding of Human Resources laws/regulations, principles, and standards
• Excellent verbal and written communication skills, with the ability to communicate in a concise, professional, and timely manner.
• Ability to maintain a high degree of discretion, diplomacy, and confidentiality.
• Critical thinking skills – using logic to identify alternative solutions, conclusions, or approaches to problems.
• Proficiency with or the ability to quickly learn HRIS and other Human Resources systems.

• Valid Class C Driver’s License with a clean driving record

Education and Experience

• Required: High School Diploma or GED equivalent
• Required: Minimum 2 years of Human Resources experience, recruiting experience is a plus.
• Preferred: aPHR or SHRM-CP Certification

Required: Successful candidates must pass the following pre-employment requirements prior to beginning employment: drug screen and background check. Background checks include, but are not limited to, Social Security Verification, prior employment verification, motor vehicle records, personal and professional references, and criminal history.
Physical Requirements
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Affirmative Action/EEO Statement
MGE Underground, Inc., provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Compensation
The salary range for the Recruiting Coordinator in Paso Robles, CA is $25 to $27 hourly.
The above salary range represents MGE Underground, Inc.’s competitive compensation at the time of this job post. Pay within this range will be determined based on a number of factors, including but not limited to, experience, education, skills/abilities, and applicable knowledge.
Benefits
MGE Underground, Inc. offers diverse and competitive health plan options for medical, dental, vision, and life insurance. MGE also offers a 401(k) plan that allows our employees to save for their future through pre-tax or Roth 401(k) deferrals. We support a work-life balance and offer vacation accrual for non-exempt employees and a flex-time vacation policy for exempt employees. Lastly, we have 9 paid company holidays for our full-time employees.
 

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