Receptionist/Administrative Assistant

Job Description
BAE Systems is looking for a reliable and professional administrative assistant to join our NATO Seasparrow Project Office (NSPO) team and provide receptionist and administrative support.
The administrative assistant/receptionist will be the first point of contact for our program office, greeting and processing visitors through security, directing phone calls, receiving packages and handling correspondence according to our internal administrative policies and procedures. He / She will also assist with various tasks related to program operations, such as scheduling and supporting meetings, preparing and processing correspondence, maintaining records, and assisting with the NSPO social events, as required.
Job Function:
The successful candidate will be required to:

• Welcome and direct visitors and callers to the NSPO in a courteous and respectful manner.
• Oversee visit requests, process incoming visitors through security and maintain the visitors’ log.
• Receive all unclassified mail and log material appropriately.
• Oversee shipment of all outgoing packages for BAE Systems and government staff.
• Provide administrative support to the NSPO Front Office and technical divisions, e.g., manage the program office calendar, schedule meetings, and arrange conference rooms and equipment.
• Prepare and distribute meeting agendas, minutes, and other documents as needed.
• Process/handle electronic correspondence to apply signatures and upload completed documents to the appropriate electronic storage system in accordance with NSPO policies and procedures.
• Maintain and update program files, databases, and records in accordance with NSPO policies and procedures.
• Order and maintain office supplies.
• Perform other administrative and clerical duties as assigned by the program manager or supervisor to include, but not limited to, photocopying, mailing, and electronic filing.
• Assist and participate in special professional and social events.

Required Education, Experience, & Skills

• High school diploma or equivalent.
• Great organizational skills.
• Excellent communication, organization, and customer service skills.
• Ability to handle confidential and sensitive information with discretion.
• At least 2 years of experience as an administrative assistant, receptionist, or similar role, preferably in a Navy or government setting.
• Proficient in Microsoft 365 applications, such as Word, Excel, PowerPoint, and Outlook.
• Ability to work independently and as part of a team.
• Ability to travel internationally to support customer meetings.
• Ability to obtain and maintain a Secret Security Clearance.

Preferred Education, Experience, & Skills

• Active Secret Security Clearance.
• Familiar with the Department of the Navy Correspondence Manual.
• Familiar with Microsoft SharePoint.
• Familiar with Cisco Webex and MS Teams.

Pay Information
Full-Time Salary Range: $53680 - $91300
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Intelligence & Security
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.
Intelligence & Security (I&S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do—from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels.
Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.