Receptionist/ Office Assistant - Fort Lauderdale

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an immediate opening for a full-time Receptionist/Office Assistant in its Fort Lauderdale office. The ideal candidate will be extremely professional, possess exceptional communication and organizational skills, computer skills, and have a proficiency in MS Outlook and basic typing skills.

Responsibilities include:

• Maintaining a professional appearance at all times
• Greeting clients and visitors
• Answering phone calls, routing appropriately and/or taking messages
• Collecting and distributing mail
• Receiving, logging and routing deliveries
• Inventorying and ordering pantry and office supplies
• Composing and circulating Daily News email
• Submitting invoices to accounting for payment
• Submitting receipts to accounting for reimbursements
• Maintaining and scheduling conference rooms, including verification of technology and catering needs
• May need to serve coffee or refreshments for client meetings
• Maintaining the lobby/break room and all other common office spaces
• Assisting with other clerical duties and special projects as assigned

Skills required:

• Reliability, teamwork, professionalism, ability to multi-task and attention to detail are essential
• Professional phone etiquette
• Excellent organizational and customer service skills
• Interpersonal skills necessary in order to communicate and follow instruction of attorneys and staff and provide information with courtesy and tact
• Positive and pleasant attitude
• Self-motivated with critical thinking skills
• Basic knowledge of office equipment, including computers, copiers, and postage machine
• Proficiency in Microsoft Windows, especially Outlook, Word and Excel.
• Excellent written and oral communication skills.
• Able to prioritize incoming tasks from multiple sources

Benefits include:

• Paid Time Off
• 401(k)
• Health, Dental, and Vision Insurance

Must provide minimum authorization to work in the United States. Resumes only accepted for job posted.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer, and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, gender identity, marital status, religion, sex, age, national origin, genetic information, physical or mental disability or veteran status.