Receptionist / Administrative Assistant

NKSFB, LLC is the largest business management firm in the country, with more than 650 employees working from seven offices in the Los Angeles and New York City area. We work alongside the world’s top artists in music, film, and television, as well as athletes, executives, entrepreneurs, and other high achievers, offering a sophisticated range of concierge-style services to meet their lifestyle management needs.

Job Title:Administrative Assistant

Reports To: Executive Assistant

FLSA Status: Non-Exempt

Department: Administration

Your Role: We are searching for a reliable, task-oriented Administrative Assistant to provide a range of administrative support to our teams across the Westwood and Encino offices. The ideal candidate is self-motivated, professional, capable of managing their workload, and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.

What will you do?

• Provide back-up coverage to Executive Assistants, Reception and Office Services in both Westwood and Encino offices during absences due to vacations or leaves of absence. This will include providing phone coverage and general assistant duties, such as calendaring responsibilities, mail distribution and responding to emails.
• Coordinate with Office Services to provide document archival support to the Audit Department. Includes scanning and saving documents into a firm database per firm protocols, or preparing files for removal to off-site storage and/or shredding.
• Act as the central point of contact for document preparation and handling via DocuSign.
• Assist with office social events, including set-ups, take-downs, and helping keep the event moving in between.
• Other administrative tasks and projects as needed to support the offices, such as conference room setups, mail room support, etc.

What Do you Need to Succeed:

• Competency in Microsoft applications including Word, Excel and Outlook.
• Strong verbal and written communication skills a must.
• Attention to detail and ability to multi-task is an asset.
• Strong organizational and problem-solving skills with impeccable multi-tasking abilities.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.
• Ability to work well with a team and pitch in when needed.

Education and Experience Requirements:

• High school diploma required

Physical Demands and Work Environment:

• Occasional standing, walking, crouching, and regular lifting up to 15 pounds.
• Frequent use of hands and reaching with hands and arms.
• Regularly talking, hearing, seeing, and sitting.
• Low to moderate to loud noise level.
• Risk of electrical shock.

Salary Range: The salary range for this role is $45,000 - $50,000 and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications, and location.

What We Offer: NKSFB offers a great variety of benefits and perks to our employees. Some of these include:

• Medical, Dental and Vision coverage
• Flexible Spending Account
• Basic Life and AD&D
• Voluntary Life and AD&D
• Long Term Disability
• Voluntary Critical Illness and Cancer, Hospital Indemnity and Accident Coverage
• Genetic Screening and Cancer Support
• Pet Insurance
• Accrue 15 PTO days annually
• 401k, Match and Profit Sharing Plan
• 10 Paid Holidays and 1 Floating Holiday

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Employees may also perform other duties as assigned.

NKSFB, LLC is an Equal Opportunity Employer and is committed to diversity and inclusion. If you’re a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at staffing@nksfb.com.

We collect your personal information when you apply for employment at NKSFB, LLC. To learn more about our data privacy practices, please view our Employee Privacy Policy