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SalarySan Francisco office of a successful California based labor and employment law firm is seeking an Administrative Assistant. Fast paced, professional work environment necessitates the ability to get along and work well with others. Working in a smaller office requires the flexibility to be able to pitch in as needed and possess a positive team attitude. Position assists attorneys, support staff and clients.
Duties: Include but are not limited to the following:
- Phones: Answering, transferring calls or referring inquiries. Uses a multi-line telephone console. Must be professional and courteous. Answer all incoming calls within 1-3 rings.
- Reception duties: Welcome clients and visitors. Maintain client or visitor internet usage security compliance binder.
- Filing and Storage: Maintain and update physical or electronic client files. Prepare storage boxes for offsite legal storage and maintain storage box list.
- Maintenance of Reception area (including appearance and security), set up and clean-up of conference rooms for meetings, maintenance of common areas including kitchen, library, copiers and supply areas. Includes making coffee, straightening up of all areas, daily cleaning, loading and unloading dishwasher, as well as handling building maintenance requests.
- Update and maintain conference room scheduling. Communicate with attorneys and staff regarding conference room set-up and needs.
- Process daily mail, including copy for distribution to team members, scan and save to appropriate client subfolder in document management system - document management experience a plus, process overnight package deliveries (incoming and outgoing) including maintenance of delivery log.
- Assistance with entering attorney or paralegal timesheets (law firm time entry experience a plus). Word processing and data entry duties for this job requires strong computer skills and excellent attention to detail.
- Assist with other special projects as needed including firm mailings, copy jobs, BD packages, scanning, expense reimbursement reports as well as other clerical duties will be required in this role.
Education Required:
- High School Diploma or G.E.D.
Experience:
- Minimum 1 year experience at a law office setting as an Administrative Assistant a plus, but not required.
CDF Benefits:
- Competitive pay and incentives
- Medical, dental, vision, and flexible spending
- Firm paid benefits: EAP, Telemedicine, life insurance, STD, and LTD
- 401(k), paid holidays, paid time off and paid parental leave program
- Commuter and Wellness benefits
- Fun events and firm perks
- Business casual dress
- Annual Holiday event and more!
**** No phone calls or recruiters please. ****
About CDF
For close to 30 years, CDF has distinguished itself as one of the top employment, labor, and business immigration firms in California, representing employers in single-plaintiff and class action lawsuits, and advising employers on related legal compliance and risk avoidance with offices strategically located throughout the state.
Commitment to Diversity
CDF is proud to have been listed in Law360’s Annual Diversity Report for four years in a row as one of “Best Law Firms for Women and Minority Attorneys” in firms of similar size. We are fully committed to supporting and advancing diversity, equity, and inclusion within the legal profession, and strongly encourage the interest of diverse candidates in the firm. CDF promotes an equal employment opportunity workplace.
Job Type: Full-time
Pay: $22.93 - $24.31 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
People with a criminal record are encouraged to apply
Ability to Relocate:
- San Francisco, CA 94111: Relocate before starting work (Required)
Work Location: In person
