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SalaryPurchasing Coordinator ensures appropriate and timely procurement of goods and services for administrative, teaching, and research groups in a high-volume service area. Ensures follow-up on back-ordered items, incorrect deliveries, and returns. Holds primary responsibility for identifying and resolving problems with invoices/payments/releasing liens. Responsible for the maintenance of records to satisfy audit requirements. Incumbent will maintain best practice operating procedures, analyze trends, and provide both ad hoc and periodic reports for use by CAO in long- and short-term planning.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
13
Records
Qualifications
Required/Preferred
1. Detailed knowledge of general policies and procedures for purchasing, material management, travel/entertainment/reimbursement, as well as basic accounting principles.
Preferred
2. Basic knowledge of UCLA account/cc/fund structure.
Preferred
3. Familiarity with scientific (microbiological/chemical) terminology as it relates to procurement for research.
Preferred
4. Demonstrated ability to use a computer, working knowledge of Microsoft Office Programs (Word, Excel, Access); ability to work effectively with Campus systems/tools.
Required
5. Ability to independently prioritize workload to complete duties in a timely fashion, with periods of frequent interruptions; follow through on assignments with minimal direction.
Required
6. Strong interpersonal skills; written and oral communication skills and understanding of customer service focus to work effectively with faculty, staff, and laboratory personnel, vendors, other campus administrators.
Required
7. Ability to function as a member of a team or to act independently as required by circumstances.
Required
8. Ability to work with detailed information with a high level of accuracy.
Required
9. Ability to distinguish when to act independently and when to seek guidance/approval from supervisors.
Required
10. Demonstrated ability to understand complex policies in order to properly apply or explain them.
Required
11. Working knowledge of academic values, priorities and expectations, familiarity with Univer research culture, demonstrated ability to understand and apply goals of the Department, PI, grasp sophisticated and/or complex ideas and issues, discern implications of various actions.
Required
12. Demonstrated skill in analyzing data, practices, or procedures to define problem or objective, identify relevant concerns or factors,formulate logical and objective conclusions and recognize alternatives and their implications.
Required
13. Working knowledge of policies, regulations and guidelines concerning procurement utilizing extramural funds; demonstrated understanding of audit/financial implications of procurement transactions.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
01-31-2024
External Posting Date:
