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Form of work Job Description:
Pay Range $37hr - $40hr
Responsibilities:
Pay Range $37hr - $40hr
Responsibilities:
- Provide administrative support to the Director and Heme/CAR-T Commercialization Learning team.
- Provide support to departments day-to-day operations as well as individual projects as needed.
- Manage contract processing, invoices and department budget.
- Maintain Directors day-to-day calendar.
- Maintain and manage the storing of department records and files on SharePoint and MS Team collaboration sites.
- Responsible for scheduling, organizing all leadership team meetings, extended leadership team meetings, quarterly 1:1s, coordinate agenda and distribute.
- Schedule conference room usage.
- Prepare presentation materials.
- Oversee all meeting logistics for Training Programs. (Which includes but is not limited to: hotel accommodations, shuttles, invitations, confirmations, booking space, catering, etc.).
- Provide materials/handouts (tent cards, posters, reports, etc.) creation support for the training programs delivered by Heme/CAR-T training.
- Create/maintain internal and external correspondence, PowerPoint presentations and Excel Spreadsheets, such as, sending communications to the field from the Training Team.
- Manage team calendar as well as email box.
- Set up all large webinars and conference calls for salesforce training in support of Commercial needs.
- Managing the vendor contracting and payment reconciliation process.
- Managing the Hematology/CAR-T Training Teams calendar.
- Manage invite lists of approx. 500-700 participants for Sales & Launch Meetings.
- Document retention organization and management for Heme and CAR-T Commercial Learning Team: Class Rosters, New Hire Tracker, etc).
- 2 plus years of administrative/project coordination experience.
- Must have strong interpersonal skills, be a team player and be willing to work in an environment where individual initiative and accountability to the team are required.
- Must be able to appropriately handle confidential information.
- Must be able to work with limited day-to-day supervision.
