Project Administrator

Airswift has been tasked by one of our major Oil and Gas clients to seek a Project Administrator to join their team in Houston, TX for a 6 to 9-month assignment with benefits!
Responsibilities:

• Provide Administrative Support to Project Manager’s, Team Members, Clients and Subcontractors.




• Expedite expense reports & invoices.




• Format documents using MS Office Suite.




• Help with the weekly, monthly and quarterly reports.




• Distribute Minutes of Meetings.




• Mobilization and Demobilization employees.




• Capture Action Items in SharePoint and updated databases.




• Coordinated food orders & offsite team building.




• Setup and monitor project calendars, vacation schedules and distribution list.




• Set up new employee’s offices and de-mobilizations; worked with HR and Facilities.




• Maintain calendar, schedules meetings and appointments in MS Teams.




• Handle travel arrangements (accommodations, transportation and a prepared itinerary).




• Compile and submit Expense Reports




• Inventory and order office supplies, plus office equipment.




• Compose and proofread hiring manager correspondence responses to letters, emails and phone calls.




• Maintain files in an organized and accessible manner to include updating information, purging files,




• Manage internal and external communications (between Program team, contractors, field staff, and external customers)




• Manage and prioritize requests to be completed based on team needs




• Perform quality reviews of program reports, deliverables, and other documents




• Develop and maintain Excel spreadsheets to track program data (i.e., consent forms, vehicles, materials, equipment, and staff records)




• Support office and field Teams with other duties as requested




• Ability to interact and converse with program contractors and members of the public

Requirements:
 

• Associate degree Business Administration and Management




• 2 or more years as a construction/engineering administrator




• Proficiency in Microsoft Office Suite (i.e. Word, Excel, Outlook, PowerPoint)




• Critical thinking and problem solving




• Ability to adapt quickly to new or changing technologies/situation




• Construction and/or engineering background