Project Administrator I

External Description
Audubon is currently seeking a Project Administrator I to join our team in our Houston, TX Office. The Project Administrator I will be a pivotal figure in ensuring the smooth operation of our projects and office functions. This role involves handling a wide range of administrative, executive and project support-related tasks with the ability to work independently and as part of a team. The position requires versatility, excellent interpersonal skills, and the ability to handle a diverse workload.
PRIMARY RESPONSIBILITIES:

• Manage scheduling for executives, including meetings, appointments, and travel arrangements.
• Organize and schedule virtual and in-person meetings while ensuring the technology setup for remote participation is seamless.
• Develop and maintain a filing system, both electronic and physical.
• Provide general support to visitors.
• Act as a point of contact for internal and external clients.
• Liaise with Project Coordinator(s) to handle requests and queries.
• Support team by performing tasks related to organization and strong communication.
• Maintain office supplies inventory by checking stock and ordering new supplies as needed.
• Coordinate project activities, resources, equipment, and information.
• Create and maintain comprehensive project documentation, plans, and regularly reports.
• Adapt to changing in-office and remote work requirements as needed to support team efficiency.

EXPERIENCE AND SKILL REQUIREMENTS:

• Proven experience as a Project Administrator, Office Administrator, or similar role.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), with aptitude to learn new software and systems.
• Excellent time management skills, organizational skills and the ability to prioritize work and multi-task.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong client-facing and teamwork skills.

No Recruiters, please!
Equal Opportunity Employer/Veterans/Disabled
Working at Audubon
Client-focused. People-powered. Safety-driven.
The Audubon Family of Companies provides professional consulting solutions to the energy industry. For over 25 years, our proven reputation for operational excellence and dedication to client satisfaction has helped us become a leading service provider to some of the biggest names in oil and gas. Our team of over 1,000 of the country's top professionals can deliver a full range of consulting services, from EPCM to field solutions and operational support.
At Audubon we are always growing, though we never lose sight of our commitment to excellence. Our focus on flexibility and our demand for unsurpassed quality control over continue to guide our growth as they have since our inception. We realize that service goes beyond plugging in a professional skill set. Service means flexibility. Service means understanding and solving project challenges in dynamic environments. Service means communication. We pride ourselves on providing the service of the quality which allows us to implement efficient solutions that deliver immediate value and long-term returns.
Our dedication to people requires an equal dedication to safety. Our rigorous safety program helps us maintain a safe and incident-free work environment from the desktop to the pipeline trench. Our people drive the quality and efficiency that have established Audubon as a leader in the oil and gas industry - their growth and safety are at the core of our business.