Program Coordinator, MD TEFAP (The Emergency Food Assistance Program)

Reports to:
TEFAP Manager
Exempt/Non-Exempt
Non-Exempt
Full-Time/Part-Time
Full-Time
Location
Capital Area Food Bank - DC
About the Organization
It is an exciting time at the Capital Area Food Bank (CAFB) as we continue to undertake our mission of providing good, nutritious food today and food to enable brighter futures. On an annual basis CAFB distributes about 40 million meals worth of food through a network of hundreds of partners across the DMV. We know that creating long term solutions to food security requires more than meals. It requires education, training, and collaboration across the public, private and social service ecosystems. We are seeking people with strong ideas and a passion to come together to address the complex interrelated issues of food security, poverty, and equity. We are expanding in multiple ways: providing food for today and addressing the root causes of hunger by partnering with organizations that provide critical services like job training programs, health care and education. Food has the power to transform lives and move everyone forward. Find out how on our website at capitalareafoodbank.org. Let us discuss how food is at the center of everyone's healthy life!
Description
This position coordinates the outreach and training of partner agencies in The Emergency Food Assistance Program (TEFAP) in Prince Georges and Montgomery County in Maryland. TEFAP is a program that provides nutritious government food to low-income families. The position requires an individual who is eager to build strong relationships with community organizations in TEFAP and with the state agencies that oversee the program regionally. The Program Coordinator will work in a team environment along with peer TEFAP coordinators and will serve as an integral part of the TEFAP team to expand the reach of CAFB's presence in the community.
Essential Functions:
TEFAP Administration - 65%

• Conduct outreach and onboard additional partners to the TEFAP program in the MD region
• Provide initial trainings to new USDA partners and conduct annual recertification training and relevant trainings as needed to ensure program compliance and guidelines are met.
• Ensure that guidelines and training materials are up to date to meet state and federal requirements.
• Work along the Service Insights (data recording and analysis system) team to onboard TEFAP partners into the database system.
• Work with Operations and Food Resources Departments to maintain a consistent and nutritious inventory that is in line with our ability to distribute the food in a timely manner
• Collect and analyze data, as required, from USDA. Provide monthly and/ or quarterly reports to the USDA state agencies.
• Provide data collection and analysis to assist in preparation of CAFB grants and annual reports
• Communicate with state agencies to strengthen relationships and including but not limited to report, compliance and guidance about TEFAP program
• Assure the timely submission of all reports to State Agencies in accordance to state contracts and work plans.
• Streamline processes for accurate tracking, filing, report preparation, and timely report completion.

TEFAP Site Review, Data Monitoring/ Internal Audits - 35%

• Monitor sites/site coordinators to ensure program guidelines are met.
• Maintain and update all records pertaining to TEFAP, including updating and maintaining Standard Operating Procedures for the program.
• Perform site inspections of all sites on an annual and as needed basis to ensure program guidelines are met.
• Perform internal audit program reviews.
• Maintain distribution site information and accurately update database and hard copy files.

Position Requirements

• Excellent written communications skills and good public speaking skills;
• Excellent organizational skills and attention to detail Ability to prioritize and adhere to tight time frames
• Ability to analyze and report data Ability to manage financial budgets with supervisor oversight
• Experience using Excel and proficient in Microsoft Office programs 4-year degree or Associates degree with 1-3 years professional experience Valid drivers license; ability to drive throughout service area for site visits
• Experience working with culturally diverse populations
• Site visits may require standing and moderate walking
• Driver's license required; Ability to commute to meet MD partners

Preferred Qualifications:

• Experience working with data systems
• Proficient in Spanish or Amharic Language a plus
• Experience leading trainings for adult audiences
• Non-profit experience preferred

Schedule:

• Hybrid schedule available
• Regular work hours are Monday through Friday from 8:30am to 5:00pm; with weekends or extended hours for special events

Reporting:

• TEFAP Manager

Compensation:

• Compensation is $48,000 to $53,000/annually

NOTE: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
We Offer: At Capital Area Food Bank, we understand that great people make a great organization. We value our people and offer employees a broad range of benefits including competitive compensation and benefits, free onsite parking, complimentary shuttle to metro, professional development, growth, and volunteer opportunities, fun work in a diverse environment
Application Process:

• Interested applicants must submit a cover letter and resume. Applications will be reviewed on a rolling basis.

EOE Statement
Capital Area Food Bank welcomes and supports a diverse and inclusive work environment. We are committed to equal employment opportunities (EEO) for all applicants seeking employment and for all our employees. CAFB makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, reproductive health decision making or any other characteristic protected by law. Additionally, harassment or discrimination based on these characteristics will not be tolerated at CAFB. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities.
This position is currently accepting applications.