Special Projects Coordinator - Grants Program Division

Job Family:
Operational Effectiveness Consulting
Travel Required:
None
Clearance Required:
Ability to Obtain Public Trust
What You Will Do:
Guidehouse is currently supporting the Department of Justice's Office on Violence Against Women, who provides federal leadership in developing the national capacity to reduce violence against women and administer justice for and strengthen services to victims of domestic violence, dating violence, sexual assault, and stalking. Guidehouse's support is within the scope of Operational Management and we are seeking skilled Special Projects Coordinators to work directly with Program Division leadership. The person in this role will perform duties within the following areas:

• Collaborate on Special Projects with OVW Program Divisions
• Organize, manage, and assist with facilitation of internal working groups
• Create organizational systems to ensure the OVW Program Divisions function effectively
• Review for clarity and copy-edit a variety of documents
• Assist with gathering, evaluating, and compiling a variety of data - including by editing and revising charts - for Congressional reports, budget submissions, and other projects
• Maintain units' grant cycle calendar for each program and assist Program leadership with various aspects of the grants lifecycle including:
  
  • Update deliverables as requested (Applications, Peer Review, Solicitation Chart, New Grantee Orientation attendance (NGO), Disability deliverables, Underserved deliverables, Implementation Plan (IP) status, and other tracking charts, etc.)
  • Prepare site visit or office-based review documentation for grants as requested
  • Monitor funding mailboxes (STOP, SASP, Disability, Underserved, State Coalitions)
  • Assist in the planning of significant events such as NGOs, unit retreat, and other annual meetings or trainings as applicable
  • Collect and distribute closeout information
• Coordinate and manage Associate Director, Team Lead, and OVW Program Division calendars as well as looking several weeks ahead to avoid double- and/or over-booking and providing materials in preparation
• Prepare travel arrangements as requested
• Attend unit and program meetings as requested to take notes, provide status updates, manage due outs, and track ongoing deliverables
• Assist unit with reserving equipment and conference rooms for presentations and in-office meetings
• Maintain and organize unit digital spaces, including G Drive, SharePoint, and Teams channels
• Maintain absolute confidentiality about sensitive DOJ policy, programmatic, and administrative issues

What You Will Need:

• US Citizenship and the ability to obtain and maintain a federal Public Trust.
• Bachelors degree
• A minimum of 4 years' relevant consulting and/or experience in the Federal Government grants, grants management, financial management, budget, project management, process improvement or human capital
• Highly proficient in Microsoft suite (Word, Outlook, PowerPoint, and Excel)

What Would Be Nice To Have:

• An ACTIVE and CURRENT SECRET federal security clearance
• Experience supporting Federal grants management processes and procedures
• Highly proficient in (preferred previous professional use of) Microsoft suite (Word, Outlook, PowerPoint, and Excel) and Adobe Acrobat
• Familiarity or knowledge of UFMS, JustGrants, or similar type systems and how to extract and use the data contained within these systems
• Demonstrated problem-solving, organizational, and time management skills
• Ability to manage and prioritize tasks to meet deadlines
• Proactive planning and scheduling instinct
• Extremely detail-oriented
• Exceptional note-taking ability
• Written and oral communication skills
• Ability to work independently and with others, including strong relationship-building skills
• An appreciation of coworkers and diverse workforce
• Individuals with diverse lived experiences, including survivors of domestic violence, sexual assault, stalking, or justice-system involvement, are encouraged to apply

What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Position may be eligible for a discretionary variable incentive bonus
• Parental Leave and Adoption Assistance
• 401(k) Retirement Plan
• Basic Life & Supplemental Life
• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
• Short-Term & Long-Term Disability
• Student Loan PayDown
• Tuition Reimbursement, Personal Development & Learning Opportunities
• Skills Development & Certifications
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Emergency Back-Up Childcare Program
• Mobility Stipend

About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.