Residency Program Coordinator, Psychiatry

The GW Medical Faculty Associates (MFA) was incorporated in July 2000 as a not-for-profit, physician-led practice group. The organization functioned as an independent organization in support of The George Washington University School of Medicine and Sciences as a multi-specialty physician practice group. The GW MFA has grown to become the largest independent academic physician practice in the Washington, DC metro region with more than 500 physicians and nearly 200 APP providers. In 2018, the MFA bylaws were revised to allow The George Washington University to serve as the sole corporate member while the MFA retained independent 501c3 status. The purpose of the change was to ensure alignment between the MFA and The George Washington University.

MFA physicians provide comprehensive patient care, offering one practice for the whole person with 52 medical and surgical specialties. As members of the GW School of Medicine and Health Sciences faculty, MFA providers are teachers and mentors for medical students, residents, fellows, and researchers preserving the rich tradition of academics, research, and healing. In addition to maintaining a closely integrated alliance with The George Washington University and The George Washington University Hospital (GWUH) which is separately owned and operated by Universal Health Services (UHS), the GW MFA has active referring relationships with 12 area hospitals.

The GW MFA’s leading healthcare presence in the DC metro region is complemented by a network of community-based practices in DC, Maryland, and Virginia. Given its geographic location in central NW Washington, DC, and proximity to more than 175 resident embassies, the MFA continues to evolve its international clinical outreach.

Position Summary

Provides administrative support and coordination for the four-year emergency medicine Residency Program and performs supervisory and development duties about the medical student clerkship program within the Department of Psychiatry. Works closely with the Residency Director, Associate/Assistant Program Directors, Clerkship Director, GME office, and SOM office. Demonstrates exceptional organizational, management, leadership, and problem-solving skills, effective written and verbal communication, ability to prioritize work, highly proficient computer skills including online resources and applications, and ability to adapt and adjust to new or changing situations.  Participates in institutional and departmental meetings.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

• Reviews and assesses current ACGME requirements for the Residency Programs and monitors requirements for change.

• Identifies and recommends to the Residency Director and the GME Office curriculum changes needed to meet new ACGME requirements.

• Cultivates educational opportunities with affiliates, community sites, and private physicians.

• Manages the recruiting activities for the Residency Program; coordinates with the match program; designs, in conjunction with the residency director and GME Office, program brochures and applications; coordinates participation in ERAS.

• Initiates, develops, and implements Residency Program policies in conjunction with the program leadership.

• Works with the GME Office to ensure programs comply with ACGME and institutional regulations.

• Counsels residents as appropriate, on program requirements, policies, and regulations.

• Organizes residents’ schedules as needed by the program; ensures resident licensure for rotation to affiliates; facilitates the elective rotation process.

• Coordinates individual program orientation with each program and the GME Office on an annual basis.

• Prepares and coordinates materials and resources for the ACGME site visit review.

• Establishes and maintains an up-to-date website for the program.

• Communicates with other University representatives, government agencies, student or alumni groups, learned societies, accreditation bodies, and other individuals or groups to exchange information, enlist cooperation, and implement departmental programs.

• Maintains appropriate records, files, and accounts, instituting or enforcing accountability and confidentiality procedures according to the nature of data.

• Receives, reviews, reconciles, and submits program-related invoices and reimbursement requests for the residents and Residency Director.

• Oversees, maintains and assists in the annual process of establishing the Residency Program’s budget.

• Maintains resident reference library.

• Manages facilities and space required for Residency Program use.

• Manages resident reimbursements.

Minimum Qualifications

Education

• A Bachelor’s degree or an equivalent combination of training and experience

Experience

• A minimum of 3 years of administrative experience in a healthcare environment, preferably working within a Residency and Medical Student program

Physical Requirements

• Walk, bend, twist, and reach above the shoulder frequently in an office setting.
• Must be able to occasionally lift or carry and frequently push or pull up to 20 lbs. as part of the role.
• Regularly exposed to healthcare settings that may require personal protective equipment.
• Requires manual dexterity to operate a computer keyboard, calculator, copier machine, and other equipment.