Program Administrative Assistant - Special Education Center Based Program Building

Position Type:
Secretarial/Clerical/Administrative Assistant
Date Posted:
11/14/2023
Location:
Transition at Craig
Closing Date:
12/01/2023
District:
Muskegon ISD - websiteMUSKEGON AREA INTERMEDIATE SCHOOL DISTRICT JOB DESCRIPTION
JOB TITLE: Program Administrative Assistant - Special Education Center Based Program Building
REPORTS TO: Principal / Director, Program Supervisor(s)
SUPERVISES: Not Applicable
DEADLINE FOR APPLICATIONS:
All candidates must apply online at www.muskegonisd.org/jobs/.
TERMS:
This position is a 260 total paid days position offering full family medical, dental, and vision benefits. Dental, vision, and life insurance are paid by the district at no cost to the employee. Vacation, personal business days, holidays, and sick time paid. Retirement through the Office of Retirement Services (Pension Plus or Defined Contribution).
SALARY RANGE:
This position is on the nonunion hourly scale grade G, $17.8937-23.5627 per hour.
GENERAL JOB FUNCTION:
Employees in this classification perform general office duties such as typing, computer word processing, filing, operating typical office machines, answering telephones and mailing correspondence. This position works with Special Education programs and IDEA rules and regulations.
MINIMUM QUALIFICATIONS:

1. Possession of a high school diploma or its equivalent.
2. Possession of excellent communication and customer service skills.
3. Demonstrated proficiency with a variety of word processing, desktop publishing, and data entry systems.
4. Possession of excellent organizational, time management and interpersonal skills.
5. An ability to prioritize and address multiple tasks and responsibilities.
6. Knowledge of student information database systems

PREFERRED QUALIFICATIONS:

1. Ability to work both in a team setting and independently.
2. Experience working in a school office environment.

PREFERRED COMPETENCIES: A MAISD Organizational Support Employee Skillfully Demonstrates... Understanding the Organization:
• Business Insight: Keeps up with current and possible future policies, practices, and trends within the MAISD and public education
• Customer Focus: Builds and delivers solutions that meet customer expectations
• Financial Acumen: Understands the meaning and implications of key financial indicators
Making Complex Decisions:
• Thoroughly weighs the risks and benefits of different solution options in a timely manner
• Actively seeks input from pertinent sources to make timely and well-informed decisions (separates opinions from facts)
• Considers ethical factors and impact on all stakeholders in the decision-making process
Taking Initiative:
• Quickly and decisively takes action in fast-changing, difficult, and unpredictable situations
• Actively seeks and secures unique resources
• Continuously seeking to improve processes and procedures
Building Collaborative Relationships:
• Proactively develops relationships with a wide variety of people
• Anticipates conflict but finds common ground and ensures that all feel heard in high tension situations
Being Authentic:
• Keeps confidences
Being Flexible and Adaptable:
• Adapts style to fit the specific needs of others
• Serves as a source of confidence in high-stress situations
ESSENTIAL JOB FUNCTIONS:

1. Assumes responsibility for typical Administrative Assistant duties including phone and reception functions, word processing, data entry and spreadsheet creation, correspondence composition and distribution, mail distribution, office machine operation
2. Provides a range of direct assistance to the building administrators across Center Based Programs
3. Provides specific assistance in the following program areas:
   1. Medicaid - MiPSE - Powerschool
   2. Count reporting

1. Pupil membership reporting and accounting
2. Fiscal: purchasing requests, requisitions, receipts, budget reviews and department reports
3. Special Education process and procedures

1. Accepts responsibility for the coordination and facilitation of assigned special projects.
2. Accepts responsibility for maintaining necessary rules of confidentiality.
3. Uses a variety of electronic data gathering and reporting systems required by the State of Michigan and/or the MAISD.
4. Other duties as directed by the building principal and department.

NOTABLE PHYSICAL REQUIREMENTS:
Work is performed in a normal office environment. Occasional walking and occasional light to moderate lifting may be required.
TYPICAL WORK ENVIRONMENT:
Most work is done in a typical office environment. Occasional errands and other assignments may be required in other building areas or elsewhere in the community. Administrative Assistants may be assigned to any MAISD department at any of its facilities in the District service area. This position would travel between programs as determined by administrators.
EVALUATION:
Employees in this classification are evaluated prior to the completion of probationary status and according to Board policy and guidelines thereafter.
TRAVEL EXPECTATIONS:
Travel is normally confined to occasional errands in the community. Overtime is relatively rare and at the discretion of the District.
It is the policy of the Muskegon Area Intermediate School District that no staff member, candidate for employment, program participant, or recipient of services shall experience discrimination on the basis of race, color, national origin, sex (including sexual orientation or transgender identity) disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category (collectively "Protected Classes"), in its programs and activities, including employment opportunities. Inquiries related to issues of discrimination on the basis of disability should be directed to the Director for Special Education at (231) 767-7249. All other discrimination inquiries or requests for special accommodations to participate in a program, event, or activity should be directed to the Associate Superintendent for Human Services at (231) 767-7213.