Payroll Specialist

Welcome to Ames Community School District (CSD), where we are more than just a workplace – we are a community committed to fostering growth, recognition, and inclusivity. As an employee at Ames CSD, you will not only benefit from competitive compensation and a range of employee discount opportunities, but you will also have the chance to be part of an organization that values diversity and inclusion. Our commitment to providing state-of-the-art facilities, including new and renovated spaces, ensures that you will have the resources you need to excel in your role. Join us at Ames CSD, where your talents are recognized, and you have the opportunity to grow in a supportive and dynamic community.
Ames CSD is seeking a Payroll Specialist. Under the direction of the Chief Financial Officer, the Payroll Specialist administers the District’s payroll, including quarterly and annual tax reporting, and the District’s early retirement plan. This position monitors the District’s cash/short-term investment position and allocates excess funds to optimize interest income. The Payroll Specialist represents the District in worker’s compensation audits.
Schedule: Full-time, 255 day-calendar, 7:00am-3:30pm
Responsibilities/Essential Functions:

• Prepares and administers the District’s $20 million payroll, ensuring accurate payroll deductions and elections (flex benefits, TSA’s, IPERS, state and federal taxes, United Way, etc.) quarterly and annual reporting for taxes and IPERS, and W-2 and 1095 preparation. Ensures all staff are entered into the Centralized Employee Registry. Processes timesheets for employees.
• Inputs master calendar into the absence management and time and attendance systems. Reconciles and enters employee leaves according to distinct policy.
• Administers the District’s sick leave bank.
• Writes the grant and files the claim for the IDEA Part B federal funds.
• Calculates and enters the federal Title IIA class size reduction funds for payroll.
• Prepares the Juvenile Court quarterly report.
• Processes teacher quality submissions for payroll.
• Processes vendor and contractor contracts that are board approved.
• Administers the District’s early retirement plan, assisting prospective and existing early retirees in understanding cash payments and medical benefits.
• Consults with employees regarding IPERS questions/issues to facilitate early retirement planning.
• Oversees daily accounting functions and assists staff in resolving issues.
• Administers the District’s daily cash position, including short-term investments. Ensures that any excess cash is invested to optimize interest income. Facilitates the District’s relationship with local banks.
• Represents the District during worker’s compensation audits. Completes worker’s compensation wage reports.
• Notarize documents for the District.

Qualifications:

• High School graduate or equivalent. Two-year degree in business or accounting preferred plus three to five years’ work experience.

The successful candidate will exhibit:

• Ability to effectively communicate verbally and in writing.
• Ability to use various software programs, primarily Microsoft Office products.
• Ability to maintain confidentiality required relative to district records.
• Strong organizational skills.
• Self-motivated with good problem-solving skills and to the ability lead/direct staff.
• Observation of all District policies and procedures.
• Ability to create a sense of belonging and a welcoming environment for all students and staff.
• Consistent and punctual basis work attendance.

Benefits:

• Health/Dental/Vision Insurance
• Life Insurance
• Long-Term Disability Insurance
• Paid Time Off-Paid holidays (11), personal days (2), sick leave (10 days first year), vacation (accrued monthly)
• IPERS Retirement

Compensation: $24.42/hour
Closing Date: April 12, 2024
Choosing the Ames Community School District isn't just about a job – it's about becoming part of a vibrant and close-knit community, nestled in the heart of Iowa. With its small-town charm and big-city amenities, Ames offers a unique blend of contentment and excitement. As a college town, opportunities to engage and get involved abound, whether it's through cultural events, educational pursuits, or community initiatives. At Ames, you're not just joining a workplace; you're becoming a valued member of a community driven by collaboration, growth, and a shared commitment to excellence. Come be a part of Ames, where both your professional and personal aspirations can thrive.
Candidates, please follow the link to apply online: https://www.applitrack.com/amesk12/OnlineApp/JobPostings/View.asp?AppliTrackJobId=1165
Ames CSD is an E-Verify employer.