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Form of workJob Description
We're on the lookout for a proactive and dependable Payroll Specialist to become an integral part of the rapidly growing team at a well-known, stable organization. The Payroll Specialist will be responsible for the accurate and timely processing of weekly and semi-monthly payrolls, processing of internal payroll reports, and administration of employee benefits.
Skills & Experience:
Minimum of three years’ experience in payroll.
Must have excellent written and oral communications.
Must have advanced knowledge of Excel and Word.
ADP Workforce Now experience is required.
Ability to work independently while completing tasks accurately and timely.
Ability to interact with all departments and employees.
Ideally previous automotive experience in a Dealership environment/Dealer DMS software
Education:
BA Degree in business, accounting, or relevant field.
Duties & Responsibilities:
1. Verify accuracy of timecards in ADP and communicate issues to employee and/or manager.
2. Process weekly and semi-monthly payrolls utilizing ADP.
3. Update ADP with employee status changes such as wage, department, and title changes, and terminations.
4. Update and maintain benefits portal for new employees, employee changes, and terminations.
5. Administer all benefits including health, life, and disability insurances.
6. Administer the company’s 401(k) plan.
7. Work closely with insurance broker including completing annual workers’ compensation, auto and EPLI/D&O insurance application forms for renewal.
8. Work closely with health insurance broker including the annual open enrollment process.
9. Audit medical, dental, and life insurance invoices for billing accuracy.
10. Communicate with insurance broker and carrier on workers compensation claims; status updates on existing claims and new claims as they occur.
11. Process monthly internal sales reports.
12. Process monthly commission worksheets.
13. Process internal payroll and other required reports.
14. Create payroll journal entries for entry in accounting software.
15. Maintain the confidentiality of employee and company records.
16. Maintain all internal job descriptions.
17. Revise and maintain all commission agreements.
18. Review payroll processed in our Tijuana, Mexico facility.
19. Comply with State and Federal agencies regarding required postings.
20. Process and post annual OSHA 300 Form.
21. Some travel to San Diego warehouse required.
22. Other duties as assigned.
#1186
AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
Company DescriptionSkills & Experience:
Minimum of three years’ experience in payroll.
Must have excellent written and oral communications.
Must have advanced knowledge of Excel and Word.
ADP Workforce Now experience is required.
Ability to work independently while completing tasks accurately and timely.
Ability to interact with all departments and employees.
Ideally previous automotive experience in a Dealership environment/Dealer DMS software
Education:
BA Degree in business, accounting, or relevant field.
Duties & Responsibilities:
1. Verify accuracy of timecards in ADP and communicate issues to employee and/or manager.
2. Process weekly and semi-monthly payrolls utilizing ADP.
3. Update ADP with employee status changes such as wage, department, and title changes, and terminations.
4. Update and maintain benefits portal for new employees, employee changes, and terminations.
5. Administer all benefits including health, life, and disability insurances.
6. Administer the company’s 401(k) plan.
7. Work closely with insurance broker including completing annual workers’ compensation, auto and EPLI/D&O insurance application forms for renewal.
8. Work closely with health insurance broker including the annual open enrollment process.
9. Audit medical, dental, and life insurance invoices for billing accuracy.
10. Communicate with insurance broker and carrier on workers compensation claims; status updates on existing claims and new claims as they occur.
11. Process monthly internal sales reports.
12. Process monthly commission worksheets.
13. Process internal payroll and other required reports.
14. Create payroll journal entries for entry in accounting software.
15. Maintain the confidentiality of employee and company records.
16. Maintain all internal job descriptions.
17. Revise and maintain all commission agreements.
18. Review payroll processed in our Tijuana, Mexico facility.
19. Comply with State and Federal agencies regarding required postings.
20. Process and post annual OSHA 300 Form.
21. Some travel to San Diego warehouse required.
22. Other duties as assigned.
#1186
AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.
Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.
Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.
