Payroll Coordinator

Verge Mobile is looking for an on-site Payroll Coordinator to support our Payroll Services department. If you are ready to hit the ground running to help improve the employee pay processes for Verge Mobile, this is the job for you. You will support a workforce of approximately 1,000 team members across 14 states.

The Payroll Coordinator will report to our Payroll Manager, supporting all payroll activities while ensuring timely and accurate payment of employee wages. The Payroll Coordinator will ensure the collection of all necessary information and documents, compute wages, and investigate and resolve any payroll issues or discrepancies.

Verge Mobile offers a fun and rewarding work environment where your contributions matter. We live by our core values and set the standard for a positive work experience. This is a great career opportunity if you can work 9 - 6, Monday through Thursday, from our Corporate Office location - 12000 Westheimer (with every Friday being a work from home day).  We have 7 paid holidays and a very generous benefits program, T-Mobile discounts, and a 401(k) with employer match.

• This position is responsible for ensuring accuracy of all pay data necessary to process accurate and timely payroll.
• The incumbent will review timecards and pay calculations, balance, prepare, process and distribute all wages ensuring compliance with company policy, as well as state and federal laws.
• Collect time, hours, and attendance data for processing of accurate and timely payroll.
• Process payroll adjustments, including commissions, late tickets, hours missed, pto/vacations, and terminations, as well as all types of payroll garnishments and medical orders.
• Calculate and process manual payments, retro-pay, adjustments, voids, stop payments, and direct deposit reversals.
• Monitor electronic files and reconcile files, for importing of pay data into payroll system, as well as late hours, bonuses, adjustments, corrections, etc.
• Follow up with end users to resolve missing or inaccurate time and other pay data related information.
• Perform pre and post payroll audits, verification of payroll functions, time and attendance audits, and ensure compliance with company policies and governmental taxing regulations.
• Ensure assigned payroll(s) are processed within time frames and guidelines.
• Respond to and resolve customer questions and problems in a timely and professional manner.
• Adhere to all internal audit procedures, confirm accuracy of all payments to ensure overall compliance.
• Assess processes, search for efficiencies and recommend improvements.
• Ability to work and maintain confidentiality when working with sensitive data
• Prepare payroll reports for management and auditing purposes.
• Provide timely responses to employee payroll and PTO inquiries while focusing on a high level of customer service.
• Ensure GL coding is accurate for various jobs worked and make changes, if necessary, before posting to GL or submitting journal entry.
• Review, investigate, and correct errors and inconsistencies in financial entries, documents, and reports.
• Ensure knowledge stays current in both Federal, State as well as company policies as they relate to employee compensation.
• File and maintain records for retention.

• 3 years of relevant working experience processing payroll for 500+ employees, with multi-state environment, ideally previous experience with ADP Workforce Now, UKG, Paycom, Paylocity, etc
• Experience with timekeeping software.
• Understanding of tax laws, multi-state tax, and the ability to identify and research unusual pay events.
• Experience with payroll garnishment laws, including IRS, child support, medical ordres, etc.
• Experience with pay calculations, deductions, and year-end reconciliation.
• Previous experience preparing analysis and providing assessment of processes, so as to recommend efficiencies and process improvements.
• Professional and effective customer focus with excellent communications skills.
• Industry experience – retail, hospitality, or restaurant.

Education Requirements:

• High school diploma, GED required; Associate degree preferred.
• Excellent computer knowledge of Microsoft Office, including Excel, Outlook and Word.

Competencies:

• Exhibits a can-do attitude that is positive, supportive, and cooperative.
• Must be detail-oriented, thorough, accurate, and efficiently solve problems.
• Must have the ability to work collaboratively and cooperatively across organizational boundaries to accomplish goals.
• Strong planning and organization skills; ability to multitask and be a self-starter.
• Organizational skills (prioritize, plan, assign, control).

Verge Mobile provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, creed, ethnicity, ancestry, religion, gender, sexual orientation, gender identity and expression, pregnancy, childbirth and pregnancy-related medical conditions, marital status, national origin, age, disability, genetic information, or veteran or military status.