Payroll & Staffing Coordinator

Responsibilities

Responsible for executing payroll and assisting the HR department with administrative tasks. Ensure compliance with Legends Hospitality Management Operating Standards to maintain brand integrity.. Prepare all required departmental correspondence and documents in a timely manner. Provide accurate and detailed reports to facilitate proper allocation of staffing, time and resources during events. Ensure compliance with Legends Hospitality Management Operating Standards to maintain brand integrity.

• Maintain timesheets/data entry of payroll.
• Send all payroll reports to appropriate management for review each week. Must maintain strict payroll deadlines.
• Complete time sheets for temp employees and email to appropriate personnel.
• Guide incoming employees through onboarding process, ensuring new hire paperwork and background checks are complete.
• Maintain calendar, arrange appointments, coordinate on projects with the Management Team.
• Maintain a variety of files and records of information (e.g. attendance, event files, employee files, vendor files, etc.), will serve as keeper of the records for all current and closed files within the office.
• Place and answer phone calls, take accurate messages, direct inquiries appropriately. Greet and direct visitors.
• Draft letters, reports, and other correspondence in a timely, accurate manner. Complete a variety of reports for management (must be proficient in Excel/Word).
• Enforce and implement corporate policies and procedures and remain well informed of all office functions.
• Will work closely with other administrative employees. Assisting with accounts payable when needed, scanning files to management, and other functions.
• Contribute to the team atmosphere of Legends.
• Participate in HR projects (e.g. help organize a job fair event)
• Other duties as assigned by HR Manager

Company Overview

Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions.

Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.

QUALIFICATIONS

To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• 2-4 years of experience in HR Administration/Payroll
• Computer literacy (MS Office applications, in particular)
• Excellent communication skills *** Bilingual in Spanish a plus***
• Excellent organizational skills, with an ability to prioritize important projects
• Flexible, straight forward, and independent
• Able to work independently and take initiative
• Non-Profit Program recruitment and management experience a plus

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk, hear; use hands to finger, and handle controls. The employee frequently is required to reach with hands and arms. The employee is required to stand, walk, and stoop. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.