Payroll Administrator

Primary Duties:

• Work closely with leadership at multiple locations to deliver excellent customer service related to the entire payroll and onboarding process.
• Coordinate with database administrators, human resources, and other departments to ensure proper flow and maintenance of employee data.
• Answer and resolve all payroll and onboarding related issues timely. Escalate issues as necessary.
• Ability to review, monitor, and calculate wages, tax deductions, overtime, etc. based on state and federal laws and regulations.
• Ensure proper coding on all earning and deductions by labor allocations for accounting.
• Process and monitor garnishment orders.
• Maintain and document all transactions with processing payroll.
• Gather and process data from other databases into Prism HR.
• Accurately enter and document changes as needed to ensure precise and timely payroll processing.
• Ensure company is set up for all states necessary for employee/employer/ unemployment taxing.
• Ability to balance payroll against other databases/reports.
• Conduct payroll compliance checks ensuring employees are paid accurately and per Federal and State regulations.
• Complete Certified Payroll Reports for assigned Prevailing Wage Jobs
• Continually upgrade knowledge and skill base related to the systems, processes, and requirements to maintain capabilities at the highest possible level.
• Keep current with Federal and State tax changes as they occur.
• Ensures that payroll related transactions follow external and internal policies.
• Prepare, generate, and manage weekly, bi-weekly, monthly, quarterly, annually, and ad hoc reports as necessary.
• Complete employment verifications
• Complete Forms I9, Verifies I9 documentation and maintains I9 files
• Submits online background checks
• Effectively communicates with clients, management and team members on an as needed basis
• Professionally assist applicants with navigation of onboarding processes while ensuring confidentiality and positively-representing APA Services
• Assist with special projects as needed.
• Perform other job-related duties as assigned.

Required Qualifications:

• Associate’s degree with 2 years’ experience while using a full-service payroll processing system
• Multi-state payroll processing experience required
• High level of integrity
• Strong attention to accuracy and detail
• Strong interpersonal and communication skills
• Ability to work independently and as part of a team
• Strong organizational planning and time management skills
• Ability to protect confidential information
• Ability to perform in a fast paced and flexible environment
• Working knowledge of MS office software Excel, PowerPoint, Word
• Customer service focused
• Strong analytical skills
• Excellent communication skills, both written and verbal
• High level of initiative and professionalism
• Bilingual in English and Spanish (reading, writing, and speaking)

Other Preferred Qualifications:

• Previous experience working with Prism HR
• Prevailing Wage and Certified Payroll Reporting experience