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Form of workThe purpose of this position is to provide administrative support to the department. This is accomplished by receiving department telephone calls; offering assistance to callers and department visitors; typing, printing, and distributing department correspondence; maintaining computer programs; copying and faxing documents; maintaining supply inventory for department; and completing department purchases. Other duties include maintaining the filing system for the Department, posting appointments on calendars.
Provides clerical support by answering telephones; copying and faxing documents; maintaining personnel and general Department files; ordering office supplies; and typing department correspondence.Handles invoice payments by entering information for purchase order numbers; putting purchase order numbers into a batch for payment; matching purchase orders to invoices and processing for payment; keeping a record of invoices paid under each account by date, vendor, invoice number, batch number, and amount; and making copies of invoices for department use.
Coordinates with vendors regarding the ordering of departmental supplies; tracks and verifies the accuracy and quality of shipments received; researches and resolves supply issues and complaints.
Other duties as assignedHigh School diploma or equivalent is required.
Four (4) years administrative support experience or equivalent combination of education and experience.
Work requires contact with coworkers from other organizational units. Resourcefulness is required to reach or adjust working agreements within departmental procedures and operating needs. Tact and judgment are requirements in obtaining or giving information of a confidential nature.
This job title normally performs the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.
This job title requires the use of standard technical skills appropriate to the work environment of the organization with proficiency in Microsoft Office Suite (emphasis on Word & Excel), Outlook and Office 365.
Valid Class C driver's license issued by the Commonwealth of Pennsylvania
Principles and practices of office administration. Records management principles and standards. Basic bookkeeping and accounting principles.
General office equipment and standard computer software applications.
All persons who become employed by the City on or after the effective date of this section (May 18, 2022) shall be or become residents of York County or any county contiguous to York County (Adams, Cumberland, Dauphin, Lancaster, Hartford, Baltimore, and Carroll Counties), within six months from the first date the employee achieves permanent employment status.
Must pass a background check, Drug Test and the PA Child Abuse History Clearance check.
Note: Child Abuse History Clearance must be dated within one year from the date of application and must show that "no record exists".
Click here to visit the PA Department of Human Services website for more information on the Child Abuse History Clearances.
Click here to submit your application for PA Child Abuse History Clearance online. This method is strongly suggested as you will receive immediate access to your results.
Employment Type: Part-Time
