- Provide administrative support to the Operations Manager including calendar management, developing and editing presentations, printing, filing purchasing and other tasks as assigned.
- Support local office events (i.e. ordering food, tables, chairs, etc. for the event and possibly attending).
- Manage and monitor the inventory of office and kitchen supplies, including ordering and stocking.
- Assist with reception coverage, and associated duties, when required.
- Coordinate communications, schedules and information flow between departments.
- Plan and coordinate meetings, organize large and complex activities such as cross-functional events, and schedule conferences and department activities.
- Develop meeting agendas, take and distribute minutes and track action items.
- Assist with various operational reporting requirements.
- Manage domestic and international travel plans for the Operations Manager and extended team (if needed).
- Prepare expense reports and credit card reconciliations, while keeping the team updated on travel and corporate policies.
- Contribute and participate in the development of new operational systems and processes and assist with change management activities.
- Coordinate special projects on behalf of Regional Leadership.
- Prepare monthly Operations presentation slides.
- 3-5 years of progressive administrative or business/office experience in a similar role.
- Demonstrated experience with managing multiple projects simultaneously.
- Proficiency in Microsoft Office applications (MS Word, Excel, and PowerPoint)
- Experience in the commercial real estate sector or a related professional services industry is preferred.
Our hourly ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
Direct applicants only please, no agencies.
Colliers provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact