Operations Administrative Assistant

Purpose of this Position:

The Operations Administrative Assistant is responsible for maintaining the Operation’s Team calendar, email, and providing administrative support for various projects and tasks. Ideal candidate must be professional, trustworthy, and reliable with a desire to learn and improve.

Qualifications: 

• 5+ years of related experience as an Administrative Assistant
• College degree preferred, but not required

• Strong knowledge of Google Suite (Drive, Docs, Sheets, Forms), Asana is a plus
• Exceptional written and verbal communication skills

• Empathetic, enthusiastic and effective communicator with strong rapport building skills
• Evidence of the practice of high level of confidentiality 
• High degree of flexibility with the ability to work in a small, fast-paced environment
• Thorough and detail-oriented, organized, with excellent time management skills
• Ability to quickly learn, understand, and evaluate current and new tools
• Self-starter who can work independently with a proactive attitude
• Ability to take initiative and set priorities in a demanding, fast-paced environment
• Strong problem-solving skills with self-confidence to make decisions and express ideas

Physical Requirements:

• Ability to sit at a desk for long periods of time. 

Primary Accountabilities of the position:

• Assist with general administration, documentation and legal compliance
• Provide support to the Operations and HR team
• Be present and take notes during any required meetings, coming prepared with appropriate documents for the occasion
• Assist in planning employee team buildings & events
• Provide administrative support to the Director of Operations/Integrator
• Coordinate and maintain the Director of Operations schedule--organize meetings, conferences, department activities, teleconferences, and travel
• Communicate directly and on behalf of the Director of Operations with  customers/clients and internal staff when unavailable 
• Follow-up on contacts made by the Director of Operations and support the cultivation of new and ongoing relationships
• Keep the Director of Operations well-informed of upcoming commitments and responsibilities, following-up appropriately
• Conserve the Director of Operations time by reading, researching, drafting letters, emails, and documents, analyzing information and contracts, and initiating telecommunications
• Prioritize conflicting needs and handle urgent matters as independently as possible
• Prepare administrative-level reports and presentations
• Schedule internal and external meetings and/or events as needed
• Assist with travel coordination for meetings and conferences
• Other duties as assigned to best help the company’s overall growth and success

Powered by JazzHR

XSih1ucIyg