One Microsoft Event Coordinator

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.

As a vital member of our team within RSM’s power of one consultancy, specializing in the Microsoft practice, the One Microsoft Event Coordinator is primarily responsible for planning, organizing, and executing a wide range of events, ensuring they align with our organization's objectives and exceed our clients' expectations. This role requires strong organizational skills, excellent communication abilities, and the ability to thrive in a fast-paced environment. The ideal candidate will have a fervent passion for crafting unforgettable experiences and possess a creative touch for event design and implementation.

Essential Duties:

The 1M Event Coordinator is responsible for assisting in coordination of One Microsoft events.

Key Responsibilities:

• Event Planning: Collaborate with internal stakeholders and clients to understand event objectives, themes, and requirements. Prior to each event, the coordinator will collaborate with key stakeholders to establish the event's objectives, strategy, exhibit design, pre- and post-event marketing plans, promotion efforts, and operational meeting schedules.
• Budget Management: Develop and manage event budgets, track expenses, and provide regular financial reports to stakeholders.
• Timeline Management: Create detailed event timelines and production schedules, ensuring all tasks are completed on time and within budget. In addition, will need to ensure RSM internal Microsoft Events Calendar is always up to date and accurate.
• Marketing and Promotion: Collaborate with the marketing team to develop promotional materials, including invitations, posters, and social media campaigns, to drive attendance and engagement.
• On-Site Coordination: Oversee all aspects of event setup, execution, and breakdown, ensuring a seamless and memorable experience for attendees.
• Attendee Engagement: Implement strategies to enhance attendee engagement and satisfaction, including interactive activities, networking opportunities, and feedback mechanisms.
• Post-Event Evaluation: Conduct post-event evaluations to assess the success of each event, gather feedback from attendees, and identify areas for improvement.
• Logistics Coordination: Coordinate event logistics, including equipment needed, transportation, accommodations, and signage.

Qualifications:

Education/Certifications:

• Bachelor or Associate Degree – Required
• Professional certification in event planning or hospitality management – Preferred

Technical/Soft Skills:

• Experience working with Microsoft Products including Outlook, Teams, PowerPoint, Excel, and Word – Required
• Ability to work independently with minimal supervision and as part of a collaborative team. – Required
• Strong written and verbal communication skills, ability to communicate both verbally and written and tact in persuading SMEs to comply with procedural requirements - Required
• Ability to demonstrate sound decision making and organizational skills - Required
• Strong attention to detail – Required
• Operates with a sense of urgency - Required
• Ability to work on multiple projects at once - Required
• Ability to work with multiple stakeholders at many different levels within the firm – Required
• Ability to anticipate conflicts and resolve. – Required
• Experience working with SmartSheets – Preferred
• Flexibility to work evenings, weekends, and travel as required for events. – Required
• Knowledge of industry trends, best practices, and regulations related to event planning and management. – Preferred
• Ability to prepare presentations including charts, graphics, and tables – Preferred

Experience:

• Previous Event Coordinator (1-2 years) – Preferred
• Relevant Microsoft partnership experience – Preferred

Leadership Skills:

• Ability to support, affect, and implement change – Required
• Strong organizational skills with the ability to manage multiple tasks simultaneously and prioritize effectively. – Required
• Demonstrated ability to build collaborative relationships with instructors and participants. – Required
• Demonstrated ability to respond positively to changing circumstances, seek to implement change to drive improvement, and serve as a model of change. – Required
• Ability to prioritize work and set deadlines for self and others – Require
• Proven experience in event coordination or a similar role, preferably in a fast-paced environment. – Preferred

At RSM, we offer a competitive benefits and compensation package for all our people. We support and inspire you to prioritize your wellbeing by delivering personalized, holistic programming for your physical, emotional, financial and community wellbeing. RSM has a generous time off policy with at least 14 paid holidays, wellbeing days and associate and above access to self-managed time off. We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits .

RSM is proud to be an Affirmative Action and Equal Employment Opportunity employer. We are proud to provide our employees with tools to assist them in being successful in achieving both personal and professional goals. We welcome and support all our employees to thrive in an environment free of discrimination and harassment. As an Affirmative Action and Equal Opportunity Employer all applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and/or gender expression); sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at careers@rsmus.com .

RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). However, those candidates who may be recent U.S. college / university graduates possessing 1-2 years of progressive and relevant work experience, excluding internships, in the U.S. or his/her home country would be eligible for hire as an experienced candidate and thus eligible for sponsorship.