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University of Colorado Anschutz Medical Campus
Department: Physiology and Biophysics
Job Title: Events and Chair Operations Coordinator
Position #00820660 – Requisition #32870
Job Summary:
The Department of Physiology and Biophysics in the University of Colorado School of Medicine welcomes an exciting opportunity to join our dynamic administration team. The Events and Chair Operations Coordinator will be providing operational support to the Department Chair, organizing, and implementing department events, and coordinating other various projects. This position plays a crucial role in ensuring the smooth function of the Chair’s operations, planning and executing various events, overseeing various projects as assigned from initiation to completion.
Key Responsibilities:
- General Administrative Support: Provide administrative support, including managing schedules, coordinating meetings, and handling phone and email communications (drafting and proofread business correspondence, reports, and presentations to maintain a professional and polished image).
- Travel Arrangements: Coordinate travel plans and accommodations for chair and lab recruitments.
- Event Planning: Take the lead in planning and executing events, including logistics, venue selection, and coordination of vendors.
- Event Budget Management: Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
- On-Site Management and Communication: Oversee on-site event operations, troubleshoot issues, and ensure the smooth execution of events. Communication of Department events to the appropriate audiences.
- Project Planning: Develop project plans, including timelines, milestones, and resource allocation, ensuring alignment with overall organizational goals.
Work Location:
Hybrid – this role is on site full-time with the possibility of 1 day remote once fully trained.
Why Join Us:
The Department of Physiology and Biophysics’ administrative team provides a support environment. As a key player in our department, this position will contribute to the efficiency and success of our administrative operations. We are seeking a highly motivated and detail-oriented individual. Join our team and be an integral part of shaping the future of our department.
The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays and more. To see what benefits are available, please visit:
Diversity and Equity:
The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
Qualifications:
Minimum Qualifications:
Entry Level:
- A bachelor’s degree in business, business administration, education, social sciences, healthcare administration, public administration, communications, or a directly related field from an accredited institution.
- A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.
Intermediate Level:
- A bachelor’s degree in business, business administration, education, social sciences, healthcare administration, public administration, communications, or a directly related field from an accredited institution.
- A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.
- One (1) year of professional-level experience in a business administration support role.
Senior Level:
- A bachelor’s degree in business, business administration, education, social sciences, healthcare administration, public administration, communications, or a directly related field from an accredited institution.
- A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.
- Two (2) years of professional-level experience in a business administration support role.
Applicants must meet minimum qualifications at the time of hire.
Preferred Qualifications:
- Master’s degree in business, business administration, education, social sciences, healthcare administration, public administration, communications, or a directly related field from an accredited institution.
- Previous experience with event and project management.
- Previous experience with administrative and/or faculty program support in an academic or medical setting.
Knowledge, Skills, and Abilities:
- Ability to communicate effectively, both in writing and orally.
- Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
- Outstanding customer service skills.
- Ability to perform independent decision making and problem solving.
- Demonstrated commitment and leadership ability to advance diversity and inclusion.
How to Apply:
For full consideration, please submit the following document(s):
1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.
2. Curriculum vitae / Resume
3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.
Questions should be directed to: Robby Rigby, robby.rigby@cuanschutz.edu
Screening of Applications Begins:
Immediately and continues until March 9, 2024.
Anticipated Pay Range:
The starting salary range (or hiring range) for this position has been established as:
Entry Level: $50,416 - $64,129
Intermediate Level: $54,864 - $69,787
Senior Level: $59,313 - $75,446
The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.
Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
Total Compensation Calculator:
ADA Statement:
The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.
Background Check Statement:
The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
Vaccination Statement:
CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.
