Office Manager/Agent Services

Office Manager/Agent Services

Windermere Helena is a growing residential real estate brokerage serving Helena and surrounding areas with an office in Helena, MT. Windermere puts integrity and professionalism at the heart of our business. This, along with our commitment to building thriving communities, is what has helped us grow into one of the most respected real estate brands in the state. We are seeking a part-time Office Manager/Agent Services who can help support our growing business and uphold our high standards for client service and agent support.

This is a permanent, part-time position with overall responsibilities of daily office operations, transaction coordinating, and agent services.

The Office Manager/Agent Services reports to the Chief Operating Officer.

Job Description

Office daily operations, transaction coordinating, agent services, including but not limited to:

-Assist real estate agents in marketing and back-end functions of their real estate business

-Answering telephone calls

-Creating on-call schedule

-Monitoring office supplies and ordering accordingly

-Managing Flyer Displays

-Help coordinate Local Event Participation

-Help identify sponsorship opportunities with local Fundraisers, Sports Teams, Venues

-Email Marketing – MLS Emails

-Maintain cleanliness and organization of office

-Help coordinate Windermere Community Service Days and Foundation Distribution

-Accepting deliveries

-Coordinating yard sign placement with 3rd party

-Creating/submitting open house ads

-Checking in/out office signs to agents

-First point of contact for vendors, suppliers, maintenance providers, and walk-ins.

-Social Media Marketing for office and agents

-Transaction Coordinating

Qualifications

We are seeking a self-driven individual capable of taking ownership of this role and helping to pave the way for a successful future. Our ideal candidate will have the ability and desire to continue learning and sharpening their skills as new technologies and systems emerge. Other qualifications include the following:

-Organization and the ability to multitask to complete a wide variety of tasks
-Flexibility to help them adjust to new tasks should company or office needs change
-Strong interpersonal skills to interact positively with all clients, vendors, agents
-Attention to detail to ensure tasks are completed thoroughly and correctly

Skills Desired

Desktop publishing, Microsoft Outlook 365, Scheduling and Organization, use of Google Docs,
Google Sheets, and Google Slides, Mail Chimp, Event Planning, Microsoft Office Suite.

Job Type: Part-time

Pay: $19.00 - $21.00 per hour

Expected hours: 30 per week

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Work Location: In person