Office Manager

Job title: Office Manager
Reports to: Tooling Systems Group (“TSG”) Corporate Accounting Manager
Summary/objective: The Office Manager will be responsible for various accounting, human resources and clerical duties for two small-sized entities in the TSG Collaborative, Concept Tooling Systems (“CTS”) and Guo Ji Tooling Systems (“GTS”). Additionally, the Office Manager will assist the TSG Corporate Accounting Manager with accounting tasks such as AP, AR, and payroll processing.
Essential functions:

• Manage accounts payable, including invoice entry, cash disbursements, statement reconciliation, etc.
• Manage accounts receivable, including billing, collection calls, cash receipts, etc.
• Administer payroll, including payroll taxes
• Prepare bank reconciliations
• Prepare and analyze financial statements
• Perform office responsibilities, including answering phones, copying, faxing, etc.
• Aid with the coordination and execution of projects and tasks assigned by company presidents and TSG Corporate Accounting Manager.
• Oversee the overall functionality of the office by ordering supplies, setting up and maintaining services
• Prepare for meetings by aiding with scheduling coordination, presentation assembly and facility setup
• Maintain employee files
• Facilitate new hire onboarding and orientation
• Assist with administration of employee health and welfare benefits
• Coordinate with employee and insurance company on submissions of workers compensation claims

Required competency, education, and experience:

• Accounting-related Certificate or equivalent years of experience
• Proficient in Microsoft Office (PowerPoint, Excel, Word, and Outlook)
• Accounting experience (AP, AR, Payroll, Financial Statement Preparation, etc)
• Ability to manage multiple tasks
• Excellent organizational, prioritization and problem-solving skills
• Excellent verbal and written communication skills
• Ability to maintain confidentiality on sensitive projects
• Quick learner and able to adapt to ever changing needs
• Ability to maintain a professional appearance at all times

Preferred education and experience:

• Degree in Accounting or related field
• At least 5 years of Accounting experience (AP, AR, Payroll, etc)
• Experience in a manufacturing environment

Physical Demands:

• High manual dexterity of hands and fingers
• Ability to sit for long periods of time
• Ability to use a computer for a prolonged amount of time
• Ability to move or lift files and boxes up to 20 pounds

Work environment: Office setting in a manufacturing environment. CTS, GTS, and TSG Corporate offices are housed within the same location in Grand Rapids, MI; therefore, allowing the Accounting Manager to work at one facility to successfully complete the functions of this role.
Position type and expected hours of work: Full time, Monday-Friday. 40 hours per week with occasional overtime when necessary.
Travel: None.
Compensation/Benefits: TSG offers a competitive compensation and benefits package which includes competitive pay, dental insurance, vision insurance, health insurance, short term disability, long term disability, company paid life insurance, voluntary life insurance, 401(k) plan with match, education reimbursement, paid vacation and holidays, and flex spending.
Other duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
TSG is an Equal Opportunity Employer.  TSG does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law.  All employment is decided on the basis of qualifications, merit, and business need.

Powered by JazzHR

ZXHosckhRa