Office Management Assistant

Job Posting OPEN
Office Management Assistant
Office Management Assistant (OMA)
We are searching for a Office Management Assistant (OMA) to join our team in the Livermore, CA! This position is full-time, hybrid position - 3 days on site per week.
Our Office Management Assistants are the face of their department and maintain a professional demeanor in a dynamic environment. You will work independently and as part of a team, exercising initiative, managing multiple issues simultaneously, while handling constantly changing priorities.
Duties include:
Provide administrative support to managers and staff that work primarily onsite.
Maintain manager calendars, arrange meetings, including teleconferencing and videoconferencing.
Generate manager travel arrangements and prepare travel expense reports.
Respond to communications such as phone calls and emails and requests for help.
Manage a and initiate purchase requisitions.
Assist with property and training coordination.
Provide Classified Account Specialist (CAS) duties (training provided).
Coordinate office moves with facilities and corporate computing support organizations.
Serve as the information source on organizational policies and procedures.
Arrange tours and coordinate accommodations for visitors from federal agencies and visiting leadership internal and external to Sandia.
Coordinate hiring candidate interviews and assist with new hire onboarding.
Plan and execute team functions and celebrations.
Maintain a stockpile of office supplies for the team.
Qualifications
High school diploma plus three or more years of directly related experience or equivalent combination of education and experience.
Proficient with Microsoft applications (Outlook, Word, Excel, PowerPoint) and web-based applications.
Ability to work onsite a minimum of 3 days a week at our Livermore, CA location
Security Clearance
Must be able to obtain and maintain a DOE Security Clearance.
Background Check and Screenings
A pre-employment drug screening and background review that includes checks of personal references, credit, law enforcement records, and employment/education verification is required.
Benefits
We take pride in promoting a healthy work-life balance, family-friendly benefits, servant leadership, team values and professional growth. Our competitive benefits package includes:
Medical Insurance
Dental and Vision Insurance
401k plan with company match
Paid time off 24 hours of paid community service a year!
Up to 4 weeks paid time off a year
10 paid floating holidays
Life insurance, short- and long-term disability
Employee Assistance Program (EAP)
Professional development opportunities
JGMS Government Services, LLC
Ethically minded, mission driven.
We provide applied technology, engineering, science, and management services to government and private sector clients nationwide. As a diverse team of professionals, we are focused on meeting the needs of our clients and following through with real solutions that effectively and efficiently meet all budgetary and scheduling requirements. As a member of the team, you will be involved in a growing, dynamic organization that is developing new client solutions to benefit our environment and economy.
Equal Opportunity Employer
JGMS Government Services, LLC (JGMS-GS) is dedicated to the principles of equal employment opportunity (EEO) in any term, condition, or privilege of employment. The Company prohibits unlawful discrimination against applicants or employees on the basis of age (40 and over), race, color, religion, national origin, disability, genetic information, sexual identity, sexual orientation, pregnancy, veteran status, martial status, or any other status protected by federal, state or local laws. This policy applies to all applicants, employees, including managers, supervisors, co-workers, and non-employees such as customers, clients, vendors, consultants, or any other entity in professional contact with the Company.
If you are an individual with a disability and need assistance completing the online application, please call (970) 254-1354. Alternatively, an email may be sent to HR@JGMSGovServices.com with the subject line 'Applicant Accommodation' in the email.