Office Coordinator

POSITION: Office Coordinator

LOCATION: Mount Vernon, WA

REPORTS TO: Managing Member

Job Overview: The Office Coordinator plays a vital role in supporting the efficient operation of our hotel management company's administrative office and managed properties. This position involves a wide range of responsibilities, including managing information, assisting with reporting tasks, coordinating schedules, providing general office support, and assisting with continuous improvement initiatives. The successful candidate will be a proactive and detail-oriented individual who excels in multitasking and thrives in a productive environment. They will work closely with others to ensure the smooth functioning of day-to-day operations and contribute to the overall success of the company.

RESPONSIBILITIES AND ESSENTIAL FUNCTIONS

Information Management:

· Review all incoming emails and distribute them to the Executive Leadership Team.

· Follow up on bulletins issued by industry partners and log requirements for action.

· Participate in meetings, interviews, property visits, and other activities as necessary.

· Seek and identify leading indicators for performance concerns.

Reporting:

· Assist with the design of various reports, analyses, and templates.

· Collect and compile portfolio hotel performance data from various sources.

· Prepare and distribute a variety of internal and external reports.

Task Tracking and Scheduling:

· Compile Owner needs/communications, property action plans, annual or seasonal tasks, etc., into per-property agendas or task lists.

· Coordinate schedules for site visits.

· Schedule employee reviews per anniversary dates.

General Office Support:

· Manage office supplies and related tasks.

· Organize various contracts and general filing.

· Return calls to vendors, clients, and handle other inquiries.

· Conduct general research, analyses, price shopping, etc.

Learning and Development:

· Develop and maintain a current understanding of hospitality industry fundamentals, terminology, and best demonstrated practices.

· Assist with special projects such as property improvement plans.

· Support the development and maintenance of Policy and Procedural documents.

Qualifications:

· High school diploma or equivalent; additional qualifications in Office Administration or related field preferred.

· Proven experience in an administrative support role or similar position.

· Proficiency in Microsoft applications and tools (Word, Excel, Outlook, OneDrive) and other relevant software. Comfortable in the Microsoft Windows environment and able to assist others in this and other typical IT related areas.

· Strong organizational and time management skills, with the ability to prioritize tasks effectively.

· Excellent verbal and written communication skills.

· Ability to work independently with minimal supervision and as part of a team.

· Professional demeanor and strong interpersonal skills.

· Attention to detail and accuracy in work tasks.

Benefits:

$20 - $25 an hour

Health insurance

Paid time off

Opportunity for growth and advancement within the company

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• Health insurance
• Paid time off

Ability to Relocate:

• Mount Vernon, WA: Relocate before starting work (Required)

Work Location: In person