Office Assistant/Receptionist

Job Summary:

The Office Assistant/Receptionist is responsible for providing office support to ensure
efficient operation of the front desk. This includes being responsible for confidential and time sensitive
material; and effectively communicating via phone and email ensuring that all Administrative Assistant
duties are completed accurately and delivered with high quality and in a timely manner.

Qualifications/Educational Requirements:

1. Bachelor's degree in public health or related field (preferred).
2. At least one year of experience as an Administrative Assistant required.
3. Excellent oral and written communication and presentation skills.
4. Professional demeanor and appearance.
5. Proficient skills to promote excellent client relations and presentation
skills.
6. Excellent organization and time management skills required.
7. Fluent in Spanish (optional).

Responsibilities/Essential job Function: Employee must be able to perform the following essential job
functions – with or without reasonable accommodations:

1. Answer and direct phone calls
2. Organize and schedule meetings and appointments
3. Produce and distribute correspondence memos, letters, faxes and forms
4. Develop and maintain a filing system
5. Order office supplies
6. Provide general support to visitors
7. Provide information by answering questions and requests
8. Prepare and monitor invoices
9. Develop administrative staff by providing information, educational opportunities and experiential
growth opportunities
10. Maintain professional and technical knowledge by attending educational workshops; reviewing
professional publications; establishing personal networks; participating in professional societies
11. Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
12. Take accurate minutes of meetings
13. Reply to email, telephone or face to face inquiries
14. Develop and update administrative systems to make them more efficient

15. Receive, sort and distribute the mail
16. Manage Administrator appointments
17. Greet and assist visitors to the office
18. Photocopy and print out documents on behalf of other colleagues
19. Other duties as assigned