Receptionist/Office Assistant

Ocean Grove Camp Meeting Association

Job Description:Receptionist/Office Assistant

Our Vision - The seaside community where all generations can know and grow in Jesus.

Our Mission - The mission of the Ocean Grove Camp Meeting Association (OGCMA), rooted in its Methodist heritage, is to provide opportunities for spiritual birth, growth, and renewal through worship, education, cultural and recreational activities in a Christian seaside setting.

Position: Receptionist/Office Assistant

Reports to: COO/Director of Finance and Administration

Part or Full-Time: Full-Time

Summary:

The Receptionist/Office Assistant is responsible for providing a professional, and customer

focused first impression to all those who call and visit the OGCMA. In addition, the position

provides wide range of administrative functions that facilitate the various departments to

effectively serve both the internal and external customer of the OGCMA, with the goal of

furthering the mission of Spiritual Birth, Growth, and Renewal in accordance with the

distinctives of the OGCMA.

Essential Duties & Responsibilities:

• Provide a friendly greeting to all who enter or call, and provide requested information or re-direct to another source to handle customer inquiries, complaints, etc.
• Provide administrative support for all general office areas and executive administration support to the Executive Director/COO.
• Have the ability to communicate the spiritual beliefs and values of OGCMA and its history.
• Any other tasks assigned by the Executive Director or Director of Finance and Administration.
• Organize the front desk in such a manner that information is easily accessed for any individual filling in at the front desk
• Maintain copier supplies, including paper stock, at adequate levels
• Manage beach badge sales in the office from November through beach opening in
• Pick up, sort, and distribute all mail and deliveries.
• Enter all incoming checks into log and forward to Finance Department
• Maintain a staff directory and important contacts information listing
• Respond or forward to the appropriate CMA employee, emails from the general email account.
• Monitor OGCMA outside bulletin boards for accurate and attractive communication of OGCMA and auxiliary events. Update social media sites as requested by Program.
• Receive and log maintenance requests received from constituents.
• Maintain all office equipment and office supply inventory.
• Prepare Tide Chart for Beach.
• Coordinate all utilities for year-around and seasonal buildings/tents/cottages.
• Maintain front lobby: brochure racks filled, work orders, etc.
• Fill various duties and responsibilities as assigned by the Executive Director/COO.
• Maintain and control the inventory of building keys.
• Log all approved vacation requests on shared vacation calendar.
• Handle print/copy/scan/laminate requests that come in from seasonal departments and/or auxiliary groups.
• Coordinate Auditorium host program for the Auditorium during the summer season.
• Coordinate staff events, staff meetings, and other social or team building occasions as requested.

Personal Characteristics:

• A personal and maturing relationship with Jesus Christ, demonstrated in a life of integrity and service.
• A willingness to serve others before oneself.
• Work well with the other team members.
• Willingness and ability to resolve conflict.
• High level of respect for our older constituents.
• Possess excellent listening skills.
• Be in full agreement with the mission and vision of the OGCMA, and willingly abide by the OGCMA code of conduct.

Proficiencies:

• Ability to transition back-and-forth from administrative tasks to effective people interactions without a loss in productivity.
• Ability to communicate clearly both orally and in writing.
• Ability to establish and maintain rapport with people from all sectors of our constituency.
• Ability to think critically and creatively.
• Ability to work with Microsoft Office applications.

Job Type: Full-time

Pay: $15.75 - $16.25 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person