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SalaryBecker has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024. Come join our award-winning team!
Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.
We offer a comprehensive benefit package that includes some Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Wellness Committee and the Mental Health and Well-Being Committee – that ensures our employee’s individual health is always a priority.
We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.
The Office Assistant is the first point of contact for callers and visitors, represents the Firm with complete professionalism. This position is also responsible for assisting the Office Manager in the day to day operations of the office. They are also responsible for the maintenance and inventory of the office supplies, set ups for meetings, and general housekeeping.
Responsibilities include, but are not limited to:
CLIENT CONTACT:
1. Answers the telephone and routes the call to appropriate party/department.
2. Forwards inquiries to the appropriate personnel.
3. Greets clients and other visitors to the office and notifies appropriate individuals of their guests’ arrival.
4. Logs name of visitor and with whom they are meeting.
5. Shares in responsibility of regional office telephone coverage, when needed.
6. Check attendance calendar for attorneys and staff for the day.
7. Offer and serve beverages to clients and attorneys in the conference room(s).
8. Set-up and clean-up of conference room(s), lounge or other rooms used for meetings or gatherings.
9. Keep business card holders in lobby area filled.
ADMINISTRATIVE DUTIES:
1. Opens, scans, and distributes daily mail with the assistance of Office Services. Handles FedEx and occasional runs.
2. Scans and maintains log of all incoming checks. Deposits checks as needed.
3. Trust check daily - Facilitates getting checks signed, scan checks and has Office Services distribute to recipients.
4. Logs incoming deliveries. Delivers them to appropriate recipients within the office.
5. Helps with scheduling of visiting attorney offices and conference room reservations.
6. Receives and distributes all incoming faxes.
7. Handles all food orders for firm-related or client meetings.
8. Assists with large mailings and other non-priority projects.
9. Cross-trains with other receptionists.
10. Helps prepare for marketing events.
11. Assist with concierge duties.
12. Assists with logging incoming litigation vendor invoices, scans them to Office Manager.
13. Assists with facilitating payment of incoming vendor invoices for the Morristown office.
14. Miscellaneous duties.
15. Assist Office Manager with facilities management.
16. Checks paper levels on all copiers and printers daily. Meet with vendors and service providers as needed.
17. Maintain upkeep and replenishment of office and breakroom supplies.
18. Prepare offices for attorneys/guests (i.e. working phone, computer, etc.)
19. Store supplies upon receipt, verify received items and forward packing slips for approval.
20. Ensure all office equipment is up and running.
21. Assist with preparation check requests.
22. Assist with petty cash.
23. Assist as needed with CMS Attorney/Paralegal time entry.
FILE CLERK DUTIES:
1. Save & name documents into appropriate categories within each matter’s electronic workspace.
2. Creation of electronic (and physical when required) Subfolders as requested by Attorney/Paralegal/Legal Assistant.
3. File Closing – Update Master Index and Inventory for Scanning (Iron Mountain).
4. Data Entry of Files.
5. Create and maintain electronic files (iManage) (and physical files when required) ensuring the file contains the same documents/information as the Master Index.
6. Locate files when others are unable to locate them.
7. Update file rooms as needed to clear out older files and update any physical files that have been created.
8. Prepare closed files by inventorying and shipping and scanning, as needed.
9. Prepare requests for ordering closed files from storage and for return of the same.
10. Any and all other duties as may be required of the job.
REQUIRED SKILLS/ABILITIES:
· Excellent verbal and written communication skills.
· Excellent interpersonal and customer service skills.
· Excellent organizational skills and attention to detail.
· Excellent time management skills with a proven ability to meet deadlines.
· Ability to organize files and workflow.
· Ability to work in a fast paced and heavy deadline driven environment.
· Proficient with Microsoft Office Suite or related software.
· Familiarity with iManage, File Site, and Aderant, preferred.
EDUCATION AND EXPERIENCE:
- Associate degree or related field required.
- A minimum of three years related experience in a law firm or corporate legal department environment required.
- Light typing with a minimum typing speed of 25 WPM
Replies are given within 24 hours, so apply today for immediate consideration.
Equal Employment Opportunity
Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.
We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences and perspectives.
As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
