Office Assistant

Established Landscape/Construction company based on the West side of Elgin is looking for an Office Assistant with prior office experience to help with the organization and daily administrative operations of the company. The ideal candidate is hard-working, works independently, has a strong ability to multi-task and learns new skills easily.

Responsibilities

• Answer telephones, prepare and distribute messages as necessary.
• Route incoming customer inquiries to the appropriate internal parties.
• Maintain in-house customer project lists, logs, proposals, presentations.
• Be able to manage PO's, vendor relationships, and track invoices.
• Utilize Office 365 products for office operations and client communications (Outlook, Word, Excel, OneDrive).
• Maintain filing system, scan documents, and overall office organization.
• Provide assistance to the President as required.
• Be familiar with QuickBooks online software: Bill entry, categorize receipts, create and send invoces.

Qualifications

• Preferrably 3-5 years experience working as an administrative assistant. Construction industry experience a bonus.
• Working knowledge of Microsoft Products: Excel, Word, Outlook
• Capable of a high degree of clerical and organizational skills with minimal training required.
• Excellent written and verbal communication skills. Interpersonal skills and a warm demeanor is a must.
• Capable of working in a fast pace environment and handling multiple tasks with a keen attention to detail and follow-up.
• Proficient user of QuickBooks Online.
• Reliable transportation to commute to work. Within 10 miles of Elgin, preferred.

Working Hours

Our company operates seasonally with a majority of work in the spring - fall months. 20-30 hours per week during the months of March - November, and 15-20 hours per week during the months of December - February. Schedule is flexible, but must be consistent. Early morning hours preferred.

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Office: 1 year (Required)

Work Location: In person