Office Assistant Law Firm

JOB DESCRIPTION

Boutique commercial real estate/corporate Law Firm (AV Preeminent Rated), located in Hoffman Estates with successful regional client matters, is seeking an onsite full-time or part-time Office Assistant to join our prestigious client service oriented law practice!

Responsibilities:

• Assist with drafting and/or circulating correspondence, including letters, memos, reports, and other related assignments.
• Prepare client billing and invoices in Sage Timeslips, while entering and maintaining time records of attorneys, paralegals, and consultants.
• Acquire and compile signatures as required on various legal documents.
• Compose and record minutes of designated meetings, including the preparation of agendas and distribution of necessary correspondence and reports.
• Coordinate internal and external meetings.
• Maintain and regularly update the firm's calendar.
• Implement and manage business contacts, insurance, and licenses.
• Perform research and data collection as instructed.
• Manage, delegate, and perform other duties as assigned.

Qualifications:

• Degree from an accredited college/university or equivalent work experience.
• Attention to detail with strong written, verbal, and organizational skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint and Outlook), Adobe Acrobat, and online search tools is required.
• Knowledge of Sage Timeslips is preferred but not required.
• Demonstrated technical competence and the ability to learn new internal software.
• Strong work ethic and time management skills to assist the team in meeting deadlines and client deliverables.
• Ability to work independently and prioritize deadlines and tasks.
• Aptitude to perform routine mathematical computations, deductive reasoning, common-sense approach, and multi-tasking.

Application Requirements:

When applying, please submit both a cover letter with your salary requirements and your resume.

Salary:

• Competitive salary commensurate with experience.

Job Types: Full-time, Part-time

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Hoffman Estates, IL 60169: Relocate before starting work (Required)

Work Location: In person