Office Assistant - Data Entry

Lee Douglas Interiors is a full service commercial and residential design firm servicing clients, builders, outside designers and offering a retail storefront to the public, stocking furniture, accessories, and artwork.

POSTION OBJECTIVE:

This person will work as part of the Operations Department. This role will suit an organized, skillful, and self-motivated individual who is a team player. This position provides support in a variety of areas such as: ordering, accounting, office organization, inventory tracking, general customer service duties, calendar maintenance, filing, reception, record keeping, Data Entry, clerical and routine correspondence and reports.

QUALIFICATIONS & EXPERIENCE

REQUIRED:

High School Diploma or GED

Computer experience and knowledge

Interpersonal and organizational skills

Ability to handle a fast-paced work environment

Ability to work independently and as a team

Strong attention to detail and high level of accuracy

Positive and professional attitude

Must have good written and verbal communication skills

Minimum 1 year experience in office or administrative role

PREFERRED:

College credits or degree in a related field

Microsoft Office skills

Accounting software experience

Experience with office machines

 SPECIAL DEMANDS:

Operations positions require documentation and maintaining of paperwork and reports, candidates must be able to sit and operate at a computer for extended periods of time. Due to our industry and widespread client base, on occasion, overtime or travel may be required. Lee Douglas Interiors operates as Team LDI and often requires assistance from multiple departments on tasks in the warehouse or throughout the facility, candidates must be able to perform in environments of varying temperature and noise conditions. On occasion, positions require organization and inventory of merchandise and property, candidates must be able to perform on their feet and lift and carry merchandise for transfers and cataloging.

 JOB DUTIES & RESPONSIBILITIES

Process & input orders for merchandise & labor into computer and distribute paperwork

Reviewing order acknowledgements for order accuracy

Obtain tracking updates and monitor expected delivery dates

Monitor and document freight charges on purchase orders and problem solves to ship merchandise at the lowest possible rate

Works with warehouse manager on timely receiving

Communicate with vendor and maintains excellent working relationships

General office duties including: filing, maintain office supplies, Data Entry, and completing daily checklists.

Receive and respond to vendor service inquires

Assists in quarterly physical inventory counts, makes inventory adjustments, researches and audits inventory adjustments

Subcontractor qualifications

Stock reorder counts

Backup support for operations team as needed

Work together with all departments that create the LDI Team

Must timely report to work as scheduled by LDI management