Office Administrator (Accounting Focused)

Our client is seeking an experienced and highly organized Office Administrator to join their Manufacturing Plant located in Dyersville, Iowa. The Office Administrator will be responsible for overseeing the day-to-day operations of our office around all accounting and human resource functions, ensuring efficiency and productivity. This role requires strong administrative skills, the ability to supervise staff, and excellent organizational abilities.

Work experience as an Accounting/Bookkeeping professional in the Manufacturing industry and around cost accounting is required. This role requires a strong leadership mindset, with outstanding skills for accurate bookkeeping and accounting principles and proactive problem-solving.  Additional tasks or projects may be assigned as needed.

Ideal candidates are required to possess confidence and motivation, be results orientated, a self-starter that brings a positive attitude, common sense, and keen organization skills to the workplace. As well as excellent communication, customer relation skills, ability to handle a fast-paced and changing environment, team player, and problem-solving skills.

Reporting to the plant’s CEO, this position also assists with the company's culture and implementation of strategic and tactical objectives, as necessary, for their plant to achieve its goals.

Primary Duties & Responsibilities

• Verify, record, reconcile, and perform accounting functions including, but not limited to, financial transactions, accounts payable, accounts receivable, bank reconciliations, payroll, sales taxes, general ledger entries and writing checks
• Month-End close (including bank and merchant account reconciliation, accruals, closing entries, etc.)
• Provide accurate financial reporting as required
• Process weekly payroll
• Assist/provide back up in entering sales orders and fulfilling/shipping customer orders
• Inventory maintenance and analysis
• Work with operations to ensure billing accuracy
• Conduct financial evaluations of operational initiatives.
• Assist in customer account inquiries (payment and application research)
• Instills a discipline that drives sound internal controls and ensures adherence to company accounting policies and procedures.
• Administer company benefits programs (health insurance, 401(k), HSA, etc.)
• Claims Administration (Cobra, UI, WC, etc.)
• Ensure compliance with all labor laws
• Assist with the hiring/onboarding process of new employees
• Respond to employee questions/concerns
• Other tasks and projects as requested by the General Manager

Skills/Requirements

• 5+ years of accounting and/or bookkeeping experience in a manufacturing environment required
• Minimum of 3+ years of experience as an Office Administrator or related position

• Bachelor’s Degree in Business or Accounting, or equivalent experience; HS Diploma or GED required

• High level of competency with Microsoft Suite/Word/Excel/ processing, ERP computer systems, and email.
• Familiarity with payroll processing and employee benefits administration.
• Must be technically savvy with the ability to quickly learn new systems with limited training
• Ability to manage multiple priorities in a fast-paced environment
• Ability to maintain a high level of professionalism, integrity, and confidentiality
• Some knowledge of HR principles and 3 years of practical experience preferred
• A proven skill set demonstrating effective communication, planning and organization, sound judgment, quality control, and leadership