Office Administrator

Black Eagle Fire & Security is seeking an Office Administrator for its Santa Clara California Office ~ The Successful candidate will support the day-to-day operations in the office.

The Role:

This position is responsible for coordinating and overseeing all administrative duties. This level of support includes but is not limited to project coordination, screening calls; managing calendars; making travel, meeting, and event arrangements; preparing reports; and customer relations.

Qualifications:

· Strong written and verbal communication skills.

· Detail-oriented with the ability to multi-task.

· Be fluent with software such as Excel, Word, Adobe, and Microsoft 365.

· Strong customer service skills.

· Attention to detail.

Key Responsibilities:

· Welcome and greet visitors and customers.

· Answer telephone calls, handle inquiries, and transfer them to the appropriate party.

· Communicate with vendors and customers to ensure orders are placed, parts are delivered, and issues are resolved in a proper and timely manner.

· Write and distribute emails, memos, letters, faxes, and forms.

· Light bookkeeping: Process work orders, invoices, and purchase orders.

· Calendar management to include organizing and scheduling appointments and/or meetings.

· Prepare documents: agendas, and presentations.

· Make travel arrangements and process related expense reports.

· Order office equipment and supplies as needed.

Requirements:

· Minimum 2 years of office administration experience.

· Fire & Security industry knowledge is a plus. (Highly Preferred)

· Must be professional, communicative, positive, and dedicated.

· Customer service experience.

What we are offering:

• Competitive salary based on qualifications.
• Hourly wage range: $21.00 - $25.00 depending on experience.
• Career Growth Opportunities.

As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office. Your attention to detail, organizational skills, and ability to multitask will contribute to the overall efficiency of our team. If you are a proactive individual who thrives in a fast-paced environment, we would love to hear from you.

Please note that this is not a remote position. The Office Administrator will be expected to work on-site at our location.

To apply for this position, please submit your resume highlighting your relevant experience and skills. We appreciate all applicants; however, only those selected for an interview will be contacted.

Candidates selected for this position will be subject to a background check via Checkr.

Black Eagle Fire & Security is an Equal Employment Opportunity employer. We are committed to making employment decisions based on business needs, job requirements, and individual qualifications without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, family or parental status, family medical history or genetic information, status as a protected veteran, status as an individual with a disability, or any other applicable legally protected characteristics in the locations in which we operate.

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Ability to Relocate:

• Santa Clara, CA 95051: Relocate before starting work (Required)

Work Location: In person