Office Administrator

Job Summary:
We are seeking a highly organized and detail-oriented Office Administrator with experience in Accounts Payable and Accounts Receivables to join our team. The Office Administrator will be responsible for daily administrative operations, managing office supplies, coordinating schedules, and providing support to staff members. The ideal candidate will have strong administrative skills, excellent communication abilities, and the ability to multitask effectively.

Duties:
- Bookkeeping, bank reconciliation, weekly payroll, employee benefits and payables.

- Human Resources

- Annual renewals - business license, contractor's license, general and workers' compensation insurance.

- Opening jobs, includes assigning job #, preliminary notices, open supplier accounts, obtaining contract signatures, create job scope files, updating and distributing of jobs.

- Closing jobs, includes close out of jobs on the job chart, preparation, scanning and distribution of close out reports.

- Contract, change orders and T&M billings, and maintaining Excel billing spreadsheets

- Assist President, Vice President and Project Manager as needed.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Work Location: In person