Office Administrative Assistant

As an Office Administrator, your primary responsibilities will involve creating a positive and welcoming environment for clients and visitors. You will play a crucial role in maintaining efficient office operations through tasks such as greeting clients, answering phones, and handling basic data entry.

Key Responsibilities:

• Greet and assist clients and visitors in a friendly and professional manner.
• Answer and manage incoming phone calls, directing inquiries to the appropriate personnel.
• Perform basic data entry tasks to update and maintain accurate records.
• Manage client portal, including setting up client accounts, uploading and downloading files.
• Occasional trips to post office and other small business errands, as needed.
• Collaborate with other team members to support various administrative tasks.
• Maintain confidentiality and handle sensitive information with discretion.
• Respond to general inquiries and provide information to clients and staff as required.
• Support the smooth functioning of day-to-day office activities.

Qualifications:

• Excellent interpersonal and communication skills.
• Strong organizational abilities with attention to detail.
• Proficiency in basic computer skills, including data entry and Microsoft Office applications.
• Ability to multitask and prioritize tasks effectively.
• Pleasant and professional demeanor, with a customer-focused approach.
• Previous experience in office administration or related roles is a plus.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

If you meet the above requirements and are interested in joining our team as an Office Administrator, please apply with your updated resume. We look forward to reviewing your application.

Job Types: Full-time, Part-time

Expected hours: 32 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Experience:

• Office: 3 years (Required)

Work Location: In person