New Patient Scheduler

Position Summary: Schedules New Patient appointments, obtains patient demographics and insurance information. Inputs information into system, and verifies insurance coverage

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Schedules all New Patient appointments for all doctors
• Obtains all New Patient demographic and insurance information and inputs into computer system
• Obtains authorization or referral, per insurance requirements by phone call to insurance company or by contacting primary care physician. Once obtained, it is scanned into patients ONCO/G4
• Requests pertinent medical records from referring physician
• Mails New Patient forms to patient/ Informs pt to complete New Patient forms on website
• Follows and schedules hospital follow up. Must check with individual physicians on which patients require a hospital follow up appointment.
• Contacts hospital follow up patient and schedules appointment, obtains hospital records
• Verifies insurance eligibility. Updates any change in patient insurance information and immediately notifies business office manager of changes (including begin dates and termination dates) via email.
• Assists with phone coverage
• Other tasks assigned by management
• Other site-specific tasks

Qualification/Requirement:

• Ability to apply a common sense understanding to carry out detailed and involved written and/or oral instructions.
• Ability to deal with problems involving occasional, last-minute changes in generally standardized situations.

Education/Training/Experience:

• High school diploma or a GED
• Six months related experience and / or training

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will posses the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.