Medical Office Receptionist

JOB DESCRIPTION

POSITION: Front Desk Receptionist

REPORTS TO: Manager

TIME/STATUS: Regular, Full Time
POSITION SUMMARY

Medical Office Receptionist with at least 2 years experience in Medical Office.
Under direction of the Medical Reception Lead, the Appointment Clerk/Medical Receptionist performs a variety of tasks to the clinic in as much as it is the first contact via telephone by the prospective patient with the clinic. Essential duties include providing excellent customer/patient services via phone and in person; referring callers to the appropriate departments; making appointments for patients according to established protocols for assisting patients timely access to care. The position is considered a crucial link between the patient and the care delivered by clinical and service staff of the clinic. The incumbent must work collaboratively with all Clinical services staff in support of direct patient services, exhibiting flexibility and a “can do” attitude. Patient services are the key priority in this position requiring the Appointment Clerk/Medical Receptionist to serve as a point of contact with other internal and external departments, all with the goal of fostering an environment which promotes patient comfort and trust. The position must exemplify the core values and mission of the organization, always exercising utmost discretion, diplomacy and tact in patient/staff interactions.
DUTIES AND RESPONSIBILITIES * Performs day-to-day administrative functions and general office duties including but not limited to word processing, copying, filing, faxing, answering phones and data entry.

• Provides information to Clinic callers according to the Clinic’s Policies and Procedures; transfers call as needed; works to ensure adequate phone coverage at all times.
• Welcomes and greets patients/clients/visitors to the department in a manner that is helpful and friendly; determines purpose of visit and direct patients/clients/visitors to appropriate person or department(s).
• Schedules patient flow to clinic based on predetermined appointment arrangements to allow the clinic to serve an adequate number of patients as established by grant requirements
• When scheduling appointment, carefully screens patients for new address, new patient visit or update registration and informs patient of adequate information that must be presented at time of visit.
• Adheres to all Clinic policies on safety and security; maintains restricted areas safe by safeguarding keyless entry codes and computer system passwords in strict confidentiality.
• Must exercise utmost diplomacy and tact to provide excellent customer service for patients; practices confidentiality and privacy protocols in accordance to Clinic policies and HIPAA requirements.
• Maintains patient waiting areas, office files, and front-desk areas in a manner that is organized and neat
• Informs patient of any existing balance noted in computer and request patient be prepare for any payment due at time of visit.
• Calls patients daily to confirm next day’s appointment.
• Verifies method of payment for service ( Medicare,Medicaid, private insurance, private payee, Healthy Families, etc.) and collects data and/or payment as appropriate.
• Exercises problem-solving and conflict resolution skills when handling patient complaints; refers patient complaints to appropriate designated personnel as needed
• Attends staff and medical meetings, as required.
• Performs other duties as may be required.

Other duties include:

• Attending to messages and responding to messages within 24 – 48 hours.
• Attend the Referrals pool and complete referrals in timely manner.
• Follow end of the day procedures accurately.
• Send daily patient count summaries to administration.
• Work closely with care coaches on different quality initiatives, primarily making appointment for annual wellnesses.

QUALIFICATIONS * Understands the importance of maintaining confidentiality; able to maintain confidentiality under HIPAA standards.

• Must have the ability to exercise a high degree of diplomacy and tact; excellent customer services and interpersonal communication skills; Cultural sensitivity and demonstrated ability to work with diverse people groups.
• Intermediate to advanced phone skills; able to effectively relate via the telephone and in-person to serve the needs of Clinic patients/clients/visitors in a manner that is efficient and productive.
• Must be highly flexible; able to accommodate changing needs of the department.
• Well-developed verbal and written communication skills in English and Spanish; Additional language abilities desirable.
• Knowledge of basic math and modern office procedures.
• Ability to work well under pressure with minimal supervision. Proven flexibility and willingness to handle a variety of tasks.
• Basic to intermediate computer knowledge and skills. Cerner experience preferred.
• Training and/or experience with computer data entry and ability to type a minimum of 45 WPM. Ability to operate a 10-key calculator by touch.
• Valid Texas Driver’s License, insurance, and social security.

EDUCATION AND EXPERIENCE * Graduation from high school or equivalent plus six months of medical receptionist experience in comparable health care setting.

Experience with Insurance Verification

• Prior administrative or clerical experience in clinical or community-based setting highly preferred
• Bilingual in Spanish in English a plus

Job Type: Full-time

Benefits:

• 401(k) matching
• Health insurance
• Life insurance

Healthcare setting:

• Clinic

Medical specialties:

• Primary Care

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Customer Service: 2 years (Preferred)
• Computer Skills: 2 years (Preferred)

Work Location: In person