Management Analyst I

Salary: $6,058.00 - $8,143.20 Monthly
Location : 350 Commercial Street NE Salem, OR
Job Type: Fulltime-Career
Remote Employment: Flexible/Hybrid
Job Number: 24-0085-03
Department: Urban Development Dept
Org: UD Admin Services
Opening Date: 05/06/2024
Closing Date: 5/27/2024 11:59 PM Pacific
Job Summary
Make an impact:
The City of Salem is seeking to fill a Management Analyst I position in the Community Planning and Development Department. This position is ideal for a highly motivated individual experience with analytical problem solving, coordinate administrative functions of a division, project, or program, and exceptional customer service skills communicating with businesses and the public. The Management Analyst I is responsible for developing conclusions, recommendations and financial analysis generated through statistical data gathering and budget analysis. If you are dedicated to providing high-quality service, and you enjoy meeting the needs of a multiple division department, then we invite you to apply!
Learn and grow:
We are committed to growing the capabilities of our people. The Community Planning and Development Department works closely with other City Departments, providing opportunities for collaboration and knowledge growth.
What you will do:
The Community Planning and Development Management Analyst I will oversee the contract and procurement process for the Department, in addition to preparing and monitoring multiple budgets. This position requires knowledge of OR procurement law and contract processes. You will conduct research and analysis of data or regulations to support program or project development. Work is performed in collaboration with City's Planning, Building & Safety, Code Enforcement, Parking Services, Development Services and Urban Development staff to provide financial support for the projects and programs they administer.
Additional job duties and responsibilities:

• Budget creation and monitoring.
• Excellent Communication.
• Good Time Management.
• Perform budget monitoring for multiple cost centers.
• Develop and present a variety of financial reports and evaluations to internal and external stakeholders.
• Microsoft Excel proficiency, including statistical and forecast functions, pivot tables, formatting, advanced charts.
• Perform other related duties as assigned.

What can we offer you for all your hard work?

• Medical, dental, and vision coverage for you and your family.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Employer-paid PERS contribution of 6%.
• Opportunity for voluntary pre-tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Voluntary long-term care.
• Employee wellness program.
• Employee assistance program.
• Employee health clinic.
• Position schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday, plus possible occasional overtime.
• Our team follows a hybrid schedule working in-office 350 Commercial St. NE 3 days a week and remotely for the rest with manager approval. This is subject to change based on business needs.

What are the minimum qualifications?

• Must pass the pre-employment background check.
• Must have an Oregon Driver license and meet the City of Salem's driving standards.
• Bachelor's degree from an accredited college or university in public administration, business administration or a related field, and three years of experience in a related field, or any combination of experience and training which provides the required knowledge, skills, and abilities to perform the essential functions of the class.
• Depending on area of assignment, must pass criminal background check necessary to obtain Criminal Justice Information System clearance and Law Enforcement Data System certification within 30 days of hire (clearance must be maintained throughout employment.
• Hiring managers do not have access to view resumes as part of the application review process, please make sure to give detailed information in your application that includes your experience, knowledge, skills, and abilities as requested in the supplemental questions and job advertisement.

What you will bring along:

• General knowledge of IDIS and Zoom Grant systems;
• Experience with tax increment financing and Federal Community Development Block Grant (CDBG) HOME funds;
• Knowledge of contract and purchasing rules;
• Experience with systems analysis and evaluation, and data entry systems;
• Demonstrate self-motivation and great supervisory/leadership skills;
• Establishing and maintaining a positive, and effective working relationships, and appreciation working in a team environment;
• Demonstrate problem-solving skills and good judgement;
• Demonstrate a high attention to detail.

About us:
The City of Salem is the second largest City in the State of Oregon, located in the heart Willamette Valley, and is the capital city of Oregon with a population over 180,000. Centrally located, Salem is 47 miles south of Portland and an hour from the Cascade Mountains to the east and an hour from the ocean beaches to the west. Salem is an exceptional community for living and working with exciting new and comfortable well-established neighborhoods and carefully preserved historic buildings.
A full-service City, Salem has eight primary departments:
Community Planning and Development, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community and Urban Development. Several departments also have functional divisions within their department. The City has five labor unions and employs roughly 1,350 talented and dedicated staff members. The Urban Renewal Agency and the Salem Housing Authority are separate municipal corporations. The Agency contracts with the City for services and the Authority is led by the Housing Administrator within the Community Planning and Urban Development department.
Where can I find out more about the position?
Go to the menu option for Class Specifications and search for Management Analyst I or view by
The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.
To apply, click on the green "Apply" button to complete your application. Make sure that you specify how you meet the qualifications outlined in the class specification and complete the application.
Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.
You may subscribe for automatic notification of job openings at the City through the - sign up today!
For more information about employment at the City of Salem, please visit our website at
For benefits information, please go to:
01
What is your highest level of education? College degree must be in a related field. We encourage you to include supporting details in your application.

• High school graduate or GED
• Some college in related field, no degree
• Associate's degree in related field
• Bachelor's degree in related field
• Master's degree in related field
• Doctorate's degree
• N/A

02
How many years of experience do you have in public administration, business administration or a related field? We encourage you to include supporting details in your application.

• None
• Less than 1 year
• 1-2 years
• 3-4 years
• 5 years
• 6 years
• More than 7 years

03
What is your level of experience with budget preparation? We encourage you to include supporting details in your application.

• No experience
• Less than $2M
• $2M to $4M
• $5M to $9M
• $10M to $14M
• More than $15M

04
Do you have experience or knowledge with tax increment financing and Federal Community Development Block Grant (CDBG) HOME funds?We encourage you to include supporting details in your application.

• Yes
• No

05
How many years of experience do you have with data entry systems?We encourage you to include supporting details in your application.

• No experience
• Less than 1 year
• 1-2 years
• 3 years
• 4 years
• More than 5 years

06
How many years of experience do you have with systems analysis and evaluation? We encourage you to include supporting details in your application.

• No experience
• Less than 1 year
• 1-2 years
• 3 years
• 4 years
• More than 5 years

07
How many years of experience do you have with Oregon procurement law and contract processes?We encourage you to include supporting details in your application.

• No experience
• Less than 1 year
• 1-2 years
• 3 years
• 4 years
• More than 5 years

08
How many years of experience do you have with developing, and presenting a variety of financial reports and evaluations to internal and external stakeholders?We encourage you to include supporting details in your application.

• No experience
• Less than 1 year
• 1-2 years
• 3 years
• 4 years
• More than 5 years

09
How many years of experience do you have with performing budget monitoring for multiple cost centers? We encourage you to include supporting details in your application.

• No experience
• Less than 1 year
• 1-2 years
• 3 years
• 4 years
• More than 5 years

10
How many years of experience do you have with analyzing data and identifying problems and options for solutions?We encourage you to include supporting details in your application.

• No experience
• Less than 1 year
• 1-2 years
• 3 years
• 4 years
• More than 5 years

11
How many years of experience or knowledge do you have with contract and purchasing rules?We encourage you to include supporting details in your application.

• No experience
• Less than 1 year
• 1-2 years
• 3 years
• 4 years
• More than 5 years

12
How many years of experience do you have with contract administration/monitoring?We encourage you to include supporting details in your application.

• No experience
• Less than 1 year
• 1-2 years
• 3 years
• 4 years
• More than 5 years

13
How many years of customer service experience do you have, including providing internal and external customer service?We encourage you to include supporting details in your application.

• No experience
• Less than 1 year
• 1-2 years
• 3 years
• 4 years
• More than 5 years

14
How many years of communicating in the businesses experience do you have? We encourage you to include supporting details in your application.

• No experience
• Less than 1 year
• 1-2 years
• 3 years
• 4 years
• More than 5 years

15
How much years of experience do you have with supervisory or lead work? (Your experience should be at least 2 years). We encourage you to include supporting details in your application.

• No experience
• Less than 2 years
• 2-3 years
• More than 4 years

16
What level of Excel knowledge do you have? We encourage you to include supporting details in your application.

• No experience
• Beginner (basic math functions, file management)
• Intermediate (conditional formatting, advanced charts)
• Advanced (statistical and forecast functions, pivot tables)

Required Question