Records Analyst (Records Management Analyst 1)

Act as implementation lead for agencies joining the Oregon Records Management Solution (ORMS), including implementation planning, design and build of agency file structure, application of retention and security rules, and training of users in Micro Focus Content Manager (CM)

Provide ongoing technical support and records expertise to ORMS client agencies

Advise and assist state and local agencies in the maintenance, retrieval, protection, retention, storage, and disposition of public records in accordance with State Policy and legal, financial, governmental, tribal cultural and historical requirements.

Provide virtual and in-person training to state and local government agencies regarding effective Records Management practices and application of records law

Contribute to the creation of new and revision of existing records retention schedules

Assist with operation of the State Records Center on an occasional basis

Stay abreast of current trends in technology and identify how public Records Management may be affected by them

Demonstrate continuous effort to improve operations, work cooperatively with internal and external customers and provide quality, seamless customer service.

A Bachelor’s degree or higher in history, public administration, archives and records administration, library science or a related degree that demonstrates the capacity for the knowledge and skills

Two years of professional experience

A combination of education and experience equivalent to 6 years relevant professional experience

Experience with Electronic Records Management Systems

Experience creating and presenting professional training materials

Strong communication and analytical skills

Ability to quickly absorb new information and adjust work accordingly

Ability to organize and prioritize work tasks with minimal direct oversight

Possess an innovative, problem-solving mindset

Approaches duties with and equitable and inclusive lens

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Upload your resume

Complete job history and education sections to clearly demonstrate how you meet minimum qualifications for the position

Complete application questionnaire

Submit your finalized application

Complete additional inbox questionnaires on confidentiality and veteran status

Check back periodically for additional actions

Building equitable access to our democracy.

Making tools easily available to achieve economic success.

Ensuring state resources are used sustainably, efficiently and accountable to the public.

Honestly acknowledging Oregon’s history.

Family Friendly Work Life Balance (paid time off, 12 holidays, 3 personal days, short and long term disability benefits)

Take Care of Yourself and Your Family (comprehensive employee benefits, choice of medical plans, vision plan, life insurance, child care flexible spending account, employee assistance program)

Celebrate Uniqueness: Diversity and inclusion are cornerstones of our values. We recognize that diversity and inclusion are critical to developing a talented, high-performing workforce and are committed to providing a supportive work environment in which all of our employees can thrive and reach their full potential. We strive to maintain a culture that attracts, develops and retains a diverse workforce that closely mirrors the residents of our community. We learn from and respect the cultures in which we operate and value the uniqueness of individual talents, experiences and ideas.

Invest in Your Future: (Pension plan, deferred comp, short and long term disability plan, flexible spending accounts for healthcare and dependent care)

Be Appreciated (employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work)

ADA: At the Secretary of State, we value community and foster a sense of belonging for our employees

Additional applicant screening will depend on the number of qualified applications received. Screening may include skills testing, the results which may be used as part of the applicant evaluation process.

Candidates whose background most closely matches the qualifications and required/requested skills of this position will be invited to an interview.

Successful candidates must pass a criminal history check. Adverse background data may be grounds for immediate disqualification.

Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: . You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666.

The Secretary of State does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.

The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6%.