Address
Form of workJob Description
Job Summary
The primary purpose of this position is to: Coordinate the Suburban tax sales with the clients, area manager, attorneys, newspaper and constables.
Responsibilities
- Review Files for sale that are submitted by the area manager
- Return files back to area manager if they are not complete
- Coordinate sale with area manager, attorney, constable client and newspaper
- Enter sales in oracle and generate the sale documents (orders of sale, defendant letters and Notice of Sale and resale
- Proof the sale documents and e-file the orders with the district clerk
- Prepare and mail out defendant letters
- Prepare constable returns and last known mailing address and send to constable
- Send the notices of sale and resale to papers
- Submit newspaper invoices to accounting for payment
- Prepare the bids and update oracle with those bids
- Review the bids with constable the day before sale or the morning of sale
- Update oracle with the tax sale results and generate the tax sale reports
- Generate the tax sale disbursement letters for constables, clients and treasury office
- Prepare the deeds, returns and disbursement letters
- Upload the executed deeds in oracle and then send them to the buyers
- Scan completed sale folders into oracle and the digital file room
- Answer telephone calls and e-mails
- Update Power Point as needed and Handbook
- Prepare releases, payoffs and abstracts of judgment
- Proofread all documents before sending them out
- Review all return mail, incoming mail and faxes
- Assist with Bilingual calls and taxpayers
Describe the Physical Demands & Work Environment
- While performing the duties of this job, the employee is frequently required to sit, talk, see or hear
- The employee is occasionally required to walk, use hands, handle or feel objects, tool or controls and reach with hands and arms
- The employee must occasionally lift and/or move up to 10 pounds.
Required Skills
- Knowledge of the Texas Property Tax Code
- Organizational Skills
- Communication Skills
- Team Player
- Good Listener
- Good Observer
- Confident
- Friendly
- Ability to work over time (occasionally)
- Two years legal or office experience
- High School Diploma -College Degree (a plus)
- Bilingual-Fluent speaker and writer (Spanish/English a plus)
