Assistant (Legal Secretary)

Description/Job Summary

The Assistant (Legal Secretary) is responsible for providing support for attorneys and/or senior management, performing a variety of administrative duties.

Responsibilities/Duties

• Answer multiple phone lines ; screen and direct calls, as appropriate
• Maintain calendars, schedule meetings, and arrange conference/teleconference calls
• Create, revise, format and proofread letters, memos and various legal documents
• Create, revise and manipulate Excel spreadsheets
• Create and maintain electronic files utilizing the Firm's document management system
• Utilize various office machines to transmit data, print, duplicate, and PDF
• Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm's travel department
• Coordinate with Conference Services/Reception when scheduling meetings for room reservations audio/visual equipment needs
• Prepare and process client bills, working closely with Billing department
• Process expenses through Firm expense application
• Prepare attorney diaries through Firm diary application
• Provide backup coverage for other assistants
• Perform other duties as assigned, including assistance with personal matters for assigned attorneys

Required Skills

• 3+ years of administrative experience in a legal or professional services environment
• Excellent computer skills, including, MS WORD and Outlook. Proficiency in Excel and PowerPoint strongly preferred.
• Excellent written and verbal communication skills
• Strong attention to detail
• Excellent organizational skills
• Ability to adapt to evolving technology platforms
• Proactive and enthusiastic approach to client service and team work
• Must be able to work collaboratively in a team environment
• Ability to use diplomacy and discretion in relaying information
• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment

Preferred Skills

• 1+ years of secretarial experience in a large law firm environment

Required Education

• High School diploma or GED equivalent

Preferred Education

• Bachelor's degree preferred

Details

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