It Project Administrator Journey

Salary : $93,641.60 - $113,214.40 Annually
Location : Seattle, WA
Job Type: Special Duty Assignment or Term Limited Temp (TLT)
Job Number: 2024AG21370
Department: MTD - Metro Transit
Division: Capital
Opening Date: 03/26/2024
Closing Date: 4/16/2024 11:59 PM Pacific
FLSA: Exempt
Bargaining Unit: C4 : PROTEC17-P&T-MTD
Full- or Part-Time: Full Time
Summary
Learn how Metro connects you with what matters.
NOTE: * This position is open internally to all King County employees only*
King County Metro Transit's Technology Project Management Team in the Capital Division is searching for a creative and proactive IT Project Administrator - Journey who will advance our work in delivering IT projects for internal King County customers as well as customers of the King County Metro department. This position is responsible for providing high level administrative support to IT Project Managers by providing documentation and logistics for all activities involved in the coordination and execution of projects.
The Transit Technology Project Management team provides project management from conception to steady state with operational teams through planning, procurement design and implementation. The team's project portfolio includes a wide-ranging and challenging variety of capital projects for transit-oriented applications and systems including: real time customer information, electronic fare collection and mobile ticketing, on board systems, scheduling and route planning, vehicle dispatch and telematics, maintenance work orders, asset management, wireless network communications, transit signal priority, enterprise architecture, business intelligence, capital project management and reporting, as well as other systems enhancements and life cycle management.
King County Metro Transit
King County Metro Transit is a regional and national leader in getting people to work quickly, reducing commuter stress, addressing climate change and improving urban air quality through sustainable transportation strategies, and by providing comfortable, effective and equitable regional mobility services for commuters, residents, and visitors of King County, Washington.
Position Information: This TLT/SDA position is anticipated to last till May 2025. We are accepting applications from current King County Employees only. A Special Duty Assignment (SDA) will be considered for King County employees eligible for special duty assignments and a Term-Limited Temporary (TLT) position will be considered for other King County employees that do not qualify for an SDA. This recruitment will also create an eligibility pool to fill future Career Service, Special Duty Assignment/Term-Limited Temporary vacancies that may become open for this classification. The pool will be valid for 12 months upon creation and may be used at the discretion of the hiring manager(s) until exhausted or until all candidates are placed.
Job Duties
Applying principles is a daily responsibility and foundational expectation for all King County employees. In this role, you will apply equity and social justice principles (ESJ) that exemplify shared values, behaviors, and practices to all aspects of the work.
As an IT Project Administrator - Journey, you will:

• Provide high-level administrative project support to IT Project Managers on a regular basis. Maintain project documentation and assist in project communication by building and maintaining Microsoft Teams and SharePoint sites.
• Assist in scheduling and coordinating project and team meetings.
• Develop and collect research materials, interpret, and summarize information from many sources for general use.
• Proof-read project documentation and correspondence.
• Act as liaison between multiple organizational levels within the King County government.
• Assist project managers in creation of documentation required for project gates and assist in managing gate processes.
• Maintain electronic and hard copy records management systems.
• Assist with business plans, project plans, memos, reports, workflow analysis, redesign, cost/benefit analysis and vendor invoice processing.
• May work on special projects.
• May provide general guidance to newly-onboarded project staff.
• Perform other duties as assigned.

Experience, Qualifications, Knowledge, Skills
Minimum Qualifications

• An associate degree and two (2) years of relevant project administration work experience, OR, any equivalent combination of experience and education which provides the applicant with the skills, knowledge and abilities required to perform the work.
• Intermediate knowledge and application of project management processes, principles, and phases.
• Advanced knowledge of general desktop applications used in King County, such as DocuSign, Microsoft Project, Microsoft Teams, SharePoint, and other Office 365 applications.
• Advanced Microsoft Excel proficiency.

Desired Qualifications

• Project Management Institute's (PMI) Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) certification.
• Intermediate skill in data visualization tools such as PowerBI and Visio.
• Advanced time-management and organizational skills.
• Analytical and problem-solving skills.
• Excellent written and oral communication.
• Advanced skill in tracking and maintaining plans and various information logs.
• Discretion while working on highly visible and/or politically sensitive assignments.
• Skill in working with individuals from a variety of cultural and technical backgrounds.
• Skill in working effectively within a team environment.
• Skill in handling multiple competing priorities.
• Skill in working with multiple stakeholders with potentially conflicting interests.

Supplemental Information
Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.
Who May Apply:
We are accepting applications from internal candidates only (current King County employees).
Required Forms and Application Materials:

• An online King County application, updated with accurate contact information and any/all relevant work history going back 10 years (or more, if necessary), with all duties, dates of employment, and reasons for leaving explained clearly in the work experience section of the application.
• Complete all supplemental questions.
• Attach a Resume.
• Attach a cover letter (letter of interest) is required. Letters must include the following:
  1. How your previous experience and education has prepared you to perform the responsibilities and duties of this position.

Current King County Employees: Be sure to include your current position, and separately list each previous position you held at King County.If you have questions about this, please contact the recruiter.
Selection Process:
All required application materials will be screened for qualifications, competitiveness, completeness, communication skills, and responsiveness to the above application instructions. The most competitive candidates may be invited to participate in one or more panel interviews. Formal offers are finalized after candidates have successfully completed any necessary pre-employment processes, such as reference checks or internal record reviews.
Incomplete applications may be rejected as incomplete and not advanced in the process.
Applicants who are unable to apply online should follow the instructions at Application FAQ's- King County.For guidance on how to complete these required materials, be sure to check out the Career Support Services website for tips and examples on how to make your application materials more competitive: .
Work Location:This is a hybrid position. The main work site for this position is King Street Center, 201 S Jackson St., Seattle, WA 98104.
Work ScheduleThe position is exempt from the provisions of the Fair Labor Standards Act and is not overtime eligible. Work schedule is normally Monday through Friday, 8:00 a.m. - 5:00 p.m. Alternative work schedules may be considered. Work outside of the normal workday is required periodically.
Teleworking RequirementThe work associated with this position will be performed predominantly by teleworking, complemented by onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Union Representation: The position is represented by PROTEC17: Professional and Technical Employees, Local 17
Class Code: 7330100 - INFORMATION TECHNOLOGY PROJECT ADMINISTRATOR - JOURNEY
For more information regarding this recruitment, please contact:Ankita Goel (she/her), Senior Talent Advisor,
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
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When applying for this position, you must thoroughly complete the EDUCATION and WORK EXPERIENCE sections of your application. Failure to do so can result in disqualification from consideration. Please check off all of the items that you have completed in your application:

• Completed education history
• Detailed description of each position that you have held in the last ten years. Please list gaps in employment and reason.
• Reason for leaving employers, (in cases of termination, state why you were terminated)
• Supervisor Name
• Employer phone number

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Have you been terminated,...