Address
Form of workOverview
The HVAC Administrative Assistant position performs all administrative support related to the HVAC Installation Department. The ideal candidate will be a hard-working professional able to undertake various administrative support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion a incorporating new and effective ways to achieve better results.
What we OFFER you:
Qualifications
You must have these things:
Responsibilities
What you will do:
The HVAC Administrative Assistant position performs all administrative support related to the HVAC Installation Department. The ideal candidate will be a hard-working professional able to undertake various administrative support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion a incorporating new and effective ways to achieve better results.
What we OFFER you:
- Full-Time
- Birthday Pay
- PTO after 90 days
- Parental Leave
- Paid Training
- Weekly pay
- 7 Paid Holidays
- Employee Relief Fund and PTO Gifting
- Education & Tuition Assistance
- Employee Discounts
- Employee Referral Bonus
- Career growth opportunity
Qualifications
You must have these things:
- 2+ years of administrative service experience.
- Payroll Experience is a plus
- Accounting Experience is a plus
- Trade knowledge preferred.
- Service Titan experience preferred
- Detail-oriented, with superior organizational skills
- Multitasking and Time Management skills
- Ability to work independently to complete assignments.
- Strong written and verbal communication skills
- Good work ethic and willingness to learn new methods
Responsibilities
What you will do:
- Assist the HVAC Install Department
- Work closely with vendors to retrieve quotes for customer estimates.
- Enter and track purchase orders and invoices.
- Order NOC and inspections and maintain the progress of jobs.
- Assist with the invoicing process, bookkeeping procedures and collections, preparation of estimates and service requests.
- Maintain office, HVAC Install jobs and estimate schedules, make any necessary scheduling adjustments with dispatch and coordinate directly with customers.
- Assist management with material orders and tracking.
- Provide support to HVAC field technicians.
- Track repairs and work completed in trade software, Service Titan.
- Work closely with HVAC Install manager on all other administrative duties.
