Human Resources Coordinator

JOB TITLE:Human Resources Coordinator

MINISTRY: ADMINISTRATION

SUPERVISOR: Church Administrator/COO

FLSA STATUS: Part-time / Hourly / Non-Exempt

WORK HOURS: 20 - 25 hours/week during church office hours

POSITION SUMMARY:The Human Resources (HR) Coordinator facilitates all HR functions including recruitment,

maintenance of employee records, provides information required for payroll processing and assists in the

development of HR policies, programs, and practices. The HR Coordinator addresses issues raised by current

employees and new hires, organizes and schedules orientations, and coordinates other HR functions such as

employee recognition and social events.

DUTIES /RESPONSIBILITIES

• Recruitment and Hiring: Assist supervisors with writing/updating job descriptions and ensures the

position opening is properly promoted within and outside of the Church. Reviews applicants for

consideration by hiring team and coordinates the communication of offers of employment.

• Onboarding: Responsible for handling the employee onboarding process by completion of the “New

Employee Checklist” including requests for all pre-employment screens; obtaining new hire paperwork;

creating employee files; coordinating all new hire set-up (keycard/keys/computer/phone/email/database

logins/parking passes); and providing campus tours and introductions to other staff.

• Offboarding: Oversee the termination process to include completion of “Employee Exit Checklist”

including collection of resignation/termination documentation; Church property such as keys, ID badge,

credit cards, membership cards, etc.; request removal of access to phone, computer, and other software

user accounts.

• Benefits Administration: Assists Church Administrator/Personnel Committee with annual benefit

selections prior to open enrollment. Prepares open enrollment communication materials and

presentations, facilitates and assists with open enrollment meetings, and fields benefit questions from

employees. Ensures employees are timely enrolled for benefits consistent with employee classification and

eligibility (insurance, retirement, and Flex Spending). Receive/review/transmit applicable benefit forms

to third-party administrators. Terminates employees from benefit plan and ensures final paycheck

includes all eligible benefit payouts.

• Employee Compensation: Liaise with payroll vendor to ensure all compensation and benefit changes are

timely reported/approved/processed and that work/leave hours are properly tracked within timeclock

application. Understand proper taxation of employer paid benefits and transmit relevant information for

payroll processing.

• Family Medical Leave Act (FMLA), Tennessee Family Leave Act (TFLA) and Workers Compensation:

Maintains up-to-date knowledge of FMLA and TFLA regulations; assists employees with eligible leave

requests; provides support and training to supervisors regarding applicable leaves; ensures work-related

injuries are reported and, as appropriate, injured employees are offered approved medical care selection

information.

• Other: Responds to all employment verifications; manage filing/storage/security of personnel files;

prepares evaluation forms for employee annual reviews; updates/distributes Employee and New

Employee Orientation Handbooks; maintains employee databases/phone lists with accurate information;

assists with employee recognition/training/fellowship events (tracks years of service, purchases gifts,

cards, decorations, etc.); arranges for acknowledgement gifts for employees experiencing bereavement or

illnesses; maintain historical Human Resources records in accordance with required retention policies;

orders supplies as needed including employee ID lanyards/cases, PC(USA) planning calendars, etc.; and

other related duties as assigned.01.2021 Page 2 of 2

KNOWLEDGE /SKILLS

• Must be self-motivated and possess the ability to work independently as well as in a team environment.

• Exceptional analytical and quantitative skills with a strong attention to detail.

• Ability to prioritize and perform multiple tasks; read/analyze and interpret general business documents,

forms, and governmental regulations and effectively present to decision makers.

• Ability to meet deadlines and multi-task in rapidly changing environment.

• Tech savvy and proficient in Microsoft Office Suite software.

• Experience with database management system (desired).

• Excellent verbal and written communication skills.

• Ability to develop/maintain well organized filing and record keeping systems.

• Strong interpersonal skills for communicating and maintaining healthy coworker relationships.

• Ability to use discretion and maintain confidentiality.

POSITION QUALIFICATIONS

EDUCATION: Associate degree with a major in human resource, business administration, finance, or business

management from an accredited educational institution; Bachelor’s degree is a plus.

EXPERIENCE: Three years of work experience in Human Resources or finance/payroll. Experience with church or

non-profit organization is a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an

employee to successfully perform the essential functions of this position. Reasonable accommodations may be

made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required stand and to move about; to sit for

extended periods of time; to use hands to operate office equipment; to talk and to hear when interfacing with staff

and others in person or on the phone. Vision within normal ranges is required to read documents, file paperwork

and to use the computer.

While performing the duties of this job, the employee primarily works indoors in an office setting. The noise level

in the work environment is usually quiet to moderate, with frequent interruptions from other staff, which may

affect one’s ability to focus on computer work or concentrate on work at the desk.

ACKNOWLEDGEMENT AND AGREEMENT: Please sign below in receipt and acknowledgment of the above job

description. Essential functions of the job described may be subject to change at any time due to reasonable

accommodation or other reasons.

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